Special City Commission Meeting Minutes April 25, 2022

Washburn City Commission
Official Special Meeting Minutes
Monday, April 25, 2022
6:00 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the Washburn Special City Commission meeting to order at 6:02 p.m.
Brandt asked for permission to advertise for the Washburn Intake Project for bids. It will run for three weeks with the bid opening scheduled for June 3rd. Thomas motioned to advertise for the Washburn Intake Project. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas adjourned the meeting at 6:04 PM.
_____________________                                 _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn

City Commission Meeting Minutes and Video April 11, 2022

Washburn City Commission
Official Meeting Minutes
Monday, April 11, 2022
6:30 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Dockter stated a correction to the March 14th meeting minutes. Added in “Dockter seconded” to a motion where it was missed. Dockter motioned to approve March 14, 2022, commission meeting minutes with correction. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to approve March 17, 2022, special meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to approve February financials. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Simon motioned to approve March financials. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Mark Lelm was present to ask for a waiver of fees from the Lions Carnival held in March. There were some questions why he didn’t ask for waiver of fees prior to the event. Herdt motioned to waive the fees for renting the Memorial Hall. Simon seconded. Syverson-nay, Dockter-nay, Herdt-aye, Simon-aye, Thomas-nay. Motion failed.
Mark Lelm was also present to discuss the community garden and if there was any possibility of moving a couple plots to be able to plant this year. There is some concern about safety of the project and extra people around. Thomas motioned no community garden and very restricted use of the staging area due to ongoing construction until further notice. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Any temporary use of this area will be to be approved by the city.
Mark Trottier with DMVW was present to ask the commission for permission to use Washburn as an unloading spot for flyash. It would be 2-4 trucks a day Monday through Friday during normal business hours. They are looking to begin in May. Dockter motioned to table this until a few questions can be answered and look at trying a year contract to begin. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Matt Richard was present to discuss purchasing a piece of land from the city. The property had to be surveyed so would include this piece and add it to the tax roll. Thomas motioned to sell this piece of land to Matt for $50.00 with all expenses paid by him. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Aristotle Walters was present to ask for permission to purchase three lots up in Heritage Heights. There was some explanation to him that there are no utilities to those lots. A development committee is being formed to look at developing this area and other areas in town. Will stay in contact with him on what is being decided.
Lakeside Electric ($6,491.20) and Weber Electric ($14,750.00) were present to discuss their bids regarding electric panel upgrades at the memorial hall. Simon motioned to table this for more time to compare the two bids and the differences. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Cory Chorne and Eric Lothspeich with AE2S and Ann Oberg with McLean Sheridan Rural Water District were present to go over the User Agreements for water supply to Midwest Ag Energy. The City will be responsible for using their grant money on the new intake and MAG will incur all other costs. The city will own and operate the intake as well as the new water treatment plant. If the supply capacity of the intake facility drops below 400 gallon/minute, the Capital City and the Capital District reserve the right to prioritize domestic consumption. Syverson motioned to accept the Water Supply Agreement between McLean-Sheridan Rural Water District and City of Washburn. Herdt seconded. Upon roll call, all members present voted aye. Motion carried. Syverson motioned to accept the Master Water Supply and Wastewater Disposal services agreement between McLean-Sheridan Rural Water District and City of Washburn and Midwest AgEnergy Group, LLC. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
AE2S Update:
Intake project: Eric would like to advertise for bids in May. June 3rd – bid opening and start construction in July.
SWC Grant extension will be determined April 12th. Larry and Chelsey will call in for meeting.
Service to Blue Flint – 30% design review meeting in May-June for new WTP. Temp water service to Blue Flint by October 2022.
Pipeline project bids opened last week – this does not affect the city. Will award project within next week if SWC funding is approved.

Simon would like to not have a definite living radius implemented for employees of the city. He would like to leave it up to the HR committee and look at applicants. It could be a case by case option so that a credible person applies if interested.

Residential Expansion committee – so far this committee will consist of Thomas, Dockter, and Donna Gunderson. Looking for at least another person to help come up with ideas for expansion within the city and more housing.

Simon motioned to pay Zach a cell phone allowance of $50/month. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to forego the 2nd reading of Ordinance No 156 with the changes that were made. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the 2nd reading and final passage of Ordinance No 156. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to forego the 2nd reading of Ordinance No 158. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve 2nd reading and final passage of Ordinance No 158. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to forego the 2nd reading of Ordinance No 139 changing one word from February to January. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the 2nd reading and final passage of the change to Ordinance No 139. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Board of Equalization Meeting will be held April 25th at 6 pm.

Portfolios:
Syverson – Major water main break on Sunday. 20’ of pipe was replaced. An airport board member has resigned so there is a position open. Will advertise for a couple weeks.
Dockter – Sheriff is working on setting up a meeting with all city auditors and commission to discuss police contract.
Herdt – Western Lighting replaced some bulbs in Chelsey’s office. Herdt motioned to accept bid and just replace bulbs at City Hall for $2250.74. Simon seconded. Discussion had on that bid and a bid Herdt had with him from Weber. Syverson-nay, Dockter-nay, Herdt-aye, Simon-aye, Thomas-nay. Motion failed. Commission wants more information.
Simon –Wind tower meeting on the 18th. Will start reviewing new applicants for the open position.
Thomas – Main routes will be kept open during snow storm
Brandt – Reminded citizens to remove any vehicles or trailers off street to help with snow removal. Looking at creating a procurement policy.

Dockter motioned to pay the bills.

-99873 250 OTTERTAIL POWER 43.10
-99872 250 OTTERTAIL POWER 5762.16
-99871 Check not processed in this period 0.00
-99870 65 CIRCLE SANITATION 8286.55
89764-89759 Payroll 9076.29
-89758 AFLAC DAYCARE CHELSEY LAZIER 384.62
-89757 AFLAC-FLEX CHELSEY LAZIER 115.38
-89756 FIT EFTPS 3183.91
89754-89748 Payroll 9165.59
-89747 FIT EFTPS 2894.03
31474 11 Lauren L Hunze 925.52
31475 AFLAC ACCIDENT AFLAC 212.52
31476 RETIREMENT AMERICAN FUNDS 826.20
31477 AD&D UNUM 93.65
31478 323 US POSTAL OFFICE 231.11
31479 6 AE2S 1449.60
31480 11 ARAMARK 533.10
31481 16 AT& T MOBILITY 76.64
31482 54 CARDMEMBER SERVICES 770.60
31483 64 CHELSEY BRANDT 93.60
31484 102 DIRTY DEEDS EXCAVATING 2029.73
31485 105 DOCS SHOP, INC 393.90
31486 117 ENERBASE COOPERATIVE 532.08
31487 144 GENERAL REPAIR SERVICE 2770.10
31488 157 HAWKINS 5807.88
31489 168 INNOVATIVE OFFICE SOLUTIONS 63.31
31490 182 KRAUSES SUPERVALU 51.12
31491 191 LIBERTY BUSINESS SYSTEMS 100.00
31492 403 MATTHEW RICHARD 49.14
31493 204 MCLEAN COUNTY IMPLEMENT LLC 491.63
31494 205 MCLEAN COUNTY SHERIFF DEPT 14501.26
31495 213 MVTL LAB 25.00
31496 217 ND DEPT HEALTH LAB SERVICES/MICRO 57.00
31497 216 ND DEPT OF ENVIRONMENTAL QUALITY 227.74
31498 223 ND LEAGUE OF CITIES 200.00
31499 29 NORDAK NORTH PUBLICATIONS 469.69
31500 382 NOTHERN IMPROVEMENT 520.00
31501 248 ONE CALL CONCEPTS 5.20
31502 409 POST CONSTRUCTION INC 2692.50
31503 264 RDO 12685.00
31504 265 RDO EQUIPMENT 1856.84
31505 282 SCOTTS HARDWARE 98.45
31506 384 SMITHY’S LLC 155.25
31507 295 STARION BOND SERVICES 624365.08
31508 381 VALLI INFORMATION SYSTEMS, INC 111.38
31509 337 WAGON WHEEL LUMBER 182.98
31510 338 WAIA 1308.90
31511 343 WASHBURN AUTO BODY 156.89
31512 360 WEBER ELECTRIC INC 1138.61
31513 410 ZACH BREDLOW 147.42

Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Next Meeting April 25 for Board of Equalization, 2022.

Thomas adjourned the meeting at 9:19 p.m.

_____________________                                  _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                         City of Washburn

Special City Commission Meeting Minutes March 17, 2022

Washburn City Commission
Official Special Meeting Minutes
Thursday, March 17, 2022
6:00 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Tim Dockter, Kollin Syverson
Absent: None
Thomas called meeting to order at 6:00 PM.
Dockter motioned to purchase a John Deere Gator from RDO Equipment for $11,300.00. Syverson seconded. Discussion was had. Syverson-aye, Herdt- nay, Dockter-aye, Simon-aye, Thomas-aye. Motion carried.
Thomas motioned to purchase a 45-gal Gator bed sprayer that will fit in the back of the Gator for $850. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas stated that the cost will be paid from Sales and Use Tax.
Thomas adjourned the meeting at 6:09 PM.

_____________________                                  _________________________
Erica Meadows, Deputy Auditor                                Larry Thomas, President

City of Washburn                                                          City of Washburn

City Commission Meeting Minutes and Video March 14, 2022

Washbu

rn City Commission
Official Meeting Minutes
Monday, March 14, 2022
6:30 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Syverson motioned to approve February 7, 2022 commission meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter motioned to approve February 28, 2022 special meeting minutes. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to approve the end of year financials for 2021. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to approve January financials. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter motioned to approve a local permit for River Riders. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Mac Beaudry was present to request a waiver of fees for the Memorial Hall to host the Honor Banquet. Thomas motioned to waive the rental fees. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Dana Brandt was present to discuss the invoice he received for repairing the water line in front of K&D Services. When it was dug up it was determined that the water was leaking on both sides of the curb stop. Syverson motioned to split half the cost and they will also pay half of the concrete expense. Doctor seconded. Upon roll call, all members present voted aye. Motion carried.
Ladd Erickson was present to give an update on the Golf Course. Business is increasing and things are turning around.
Bill Pedersen with Apex Clean Energy was present to give an update on the wind tower project. This project will include a 400-megawatt wind farm with 120 turbines. If they get enough landowners to participate, construction will begin in 2024 with operations beginning in 2025. They do have an office in the red plaza building to answer any questions.
Emmy Barnick was present to discuss having kids in the bar and if it would be acceptable to host prom couples for dinner. Century code states that kids under 21 must be accompanied by a parent or legal guardian. The city cannot give permission that violates state law.
The American Legion is working on updating the Memorial Hall basement kitchen and dining area. Discussion was had on the renovations.
Dockter motioned to approve the planning and zoning variance recommendation for Richard Perkerewicz. Simon seconded. Upon roll call, all members present voted aye. Motion carried. A building permit will not be issued until the property that he received a letter on last fall is cleaned up.
Thomas motioned to increase McLean Sheridan Water rate to .005/gallon, effective the March water billing. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to forego the second reading of Ordinance #157 on backflow prevention. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve second and final passage of Ordinance #157. Dockter seconded. Discussion had. Syverson-nay, Dockter-aye, Herdt-aye, Simon-aye, Thomas-aye. Motion carried.
Brandt read the 1st reading of the Tree Ordinance #156. Trees already planted are grandfathered in. Dockter motioned to accept the 1st reading. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Brandt read the 1st reading of the Snow Ordinance #158. Simon motioned to accept the first reading. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Liquor Ordinance #139 has one word changing from February to January. License renewal checks will not have to be held until after February 1st to be deposited anymore. They can be deposited after January 1st. Thomas motioned to accept this change. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Brandt did a demo on a living local app and sent the recording out to all the commissioners. It will be a universal app that everyone can download and be used for city updates, school updates, etc. The first two years are free and $750 annually after that. Dockter motioned to try the app with the option of backing out after the free trial. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter and Thomas met with the forestry board. There are currently 19 plantings along the highway but there are a few that could possibly be eliminated. As a trial, the city workers will help maintain them this summer. Dockter will have more information next month.
Thomas motioned to advertise for a new public works employee. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter motioned to advertise for summer help starting at $16/hour. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
AE2S Update:
Intake Project-Pre-commission meeting March 17th and SWC meeting April 12th for FEMA funding. Finals plans and acquiring permits are being done for the intake. 90% design review meeting will be held in April.
New WTP-geotechnical field work is complete. Temporary water service to Blue Flint is scheduled to begin October 1st.
Street & Utility Project-Possible residential and commercial expansion was discussed. There are different options to develop the area. City will have to decide if they want to pursue this project and how.

Portfolios:
Syverson – Thomas motioned to purchase a security router for the WTP for $5500. There were some cyber issues. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Some issues with valve actuators at WTP. Looking at new ones.
Dockter – nothing
Herdt – nothing
Simon –nothing
Thomas – looking at different options for a utility vehicle.
Brandt – asked to look at different options for a city credit card. Explained that propping the door at the MH is causing the doors to not latch and lock property at night. Asked if anyone renting the hall could please stop doing this.

Dockter motioned to pay the bills.
-99884 209 MIDCO 88.00
-89789 FIT EFTPS 3277.15
-89788 Payroll 10464.00
-89781 FIT EFTPS 3106.83
-89780 AFLAC DAYCARE CHELSEY LAZIER 384.62
-89779 AFLAC-FLEX CHELSEY LAZIER 230.76
-89774 DENTAL BCBS 4437.20
-89773 Payroll 11074.99
-89765 FIT EFTPS 3392.21
31409 11 ARAMARK 446.14
31410 16 AT& T MOBILITY 102.70
31411 29 BHG LEADER NEWS 574.00
31412 34 BOBCAT OF MANDAN 199.09
31413 54 CARDMEMBER SERVICES 862.84
31414 82 D & E SUPPLY 934.88
31415 117 ENERBASE COOPERATIVE 1647.65
31416 123 FARMERS UNION INSURANCE 737.00
31417 377 FRONTIER PRECISION, INC 1650.00
31418 157 HAWKINS 3048.41
31419 407 I STATE TRUCK CENTER 114.83
31420 167 INDUSTRIAL LUBRICANT COMPANY 154.40
31421 168 INNOVATIVE OFFICE SOLUTIONS 98.89
31422 191 LIBERTY BUSINESS SYSTEMS 173.84
31423 194 LINDELL LAW OFFICE 830.00
31424 204 MCLEAN COUNTY IMPLEMENT LLC 142.14
31425 205 MCLEAN COUNTY SHERIFF DEPT 14501.26
31426 213 MVTL LAB 25.00
31427 217 ND DEPT HEALTH LAB SERVICES/MICRO 32.00
31428 235 ND WORKFORCE SAFETY 2948.13
31429 239 NEWMAN SIGNS INC 92.16
31430 244 NRG TECHNOLGY SERVICES 659.34
31431 248 ONE CALL CONCEPTS 2.50
31432 252 PAINTED WOODS GOLF COURSE 35000.00
31433 265 RDO EQUIPMENT 14.00
31434 282 SCOTTS HARDWARE 454.51
31435 406 SWANSTON EQUIPMENT CORP. 10500.00
31436 337 WAGON WHEEL LUMBER 74.75
31437 338 WAIA 1416.31
31439 AD&D UNUM 40.68
31440 AFLAC ACCIDENT AFLAC 212.52
31441 RETIREMENT AMERICAN FUNDS 826.20
31442 323 US POSTAL OFFICE 173.20
31443 4 ADAM THOMAS 999.55
31444 11 ARAMARK 423.95
31445 16 AT& T MOBILITY 76.80
31446 29 BHG LEADER NEWS 248.00
31447 34 BOBCAT OF MANDAN 346.42
31448 68 CITY OF UNDERWOOD 37.00
31449 78 CORE & MAIN LP 1274.65
31450 83 DACOTAH PAPER COMPANY 29.69
31451 102 DIRTY DEEDS EXCAVATING 6731.50
31452 105 DOCS SHOP, INC 564.71
31453 117 ENERBASE COOPERATIVE 2474.23
31454 167 INDUSTRIAL LUBRICANT COMPANY 57.98
31455 168 INNOVATIVE OFFICE SOLUTIONS 43.64
31456 182 KRAUSES SUPERVALU 19.23
31457 191 LIBERTY BUSINESS SYSTEMS 86.92
31458 204 MCLEAN COUNTY IMPLEMENT LLC 343.56
31459 205 MCLEAN COUNTY SHERIFF DEPT 14501.26
31460 201 MCLEAN COUNTY TREASURER 5665.00
31461 217 ND DEPT HEALTH LAB SERVICES/MICRO 32.00
31462 216 ND DEPT OF ENVIRONMENTAL QUALITY 373.40
31463 223 ND LEAGUE OF CITIES 210.00
31464 244 NRG TECHNOLGY SERVICES 659.34
31465 248 ONE CALL CONCEPTS 3.80
31466 265 RDO EQUIPMENT 14.00
31467 282 SCOTTS HARDWARE 284.98
31468 408 SHERWIN-WILLIAMS 169.43
31469 381 VALLI INFORMATION SYSTEMS, INC 200.09
31470 337 WAGON WHEEL LUMBER 248.64
31471 338 WAIA 2288.74
31472 345 WASHBURN FIRE DEPARTMENT 5650.00
31473 360 WEBER ELECTRIC INC 190.00

Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Next Meeting April 11, 2022.

Thomas adjourned the meeting at 9:11 p.m.

_____________________ _________________________
Chelsey Brandt, Auditor Larry Thomas, President
City of Washburn City of Washburn

Special City Commission Meeting Minutes February 28, 2022

Washburn City Commission
Official Special Meeting Minutes
Monday, February 28, 2022
6:30 p.m., City Hall

 
Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the Washburn Special City Commission meeting to order at 6:30 p.m.
The HR commissioners recommended terminating Lee Larson due to him not moving to Washburn as agreed upon and excessive absenteeism.
 
Larson was present to defend himself. 2021 was a hard year for him and his family with unexpected occurrences throughout the year. There are times when he was the only one available to take care of his kid and had to be gone from work.
 
Thomas explained that when he was hired, he agreed to move to Washburn as a requirement of employment. There was a discussion on these issues.
 
Simon motioned to proceed with termination of Larson. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
 
Thomas motioned to continue health insurance for Larson and his family through the month of March. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
 
Thomas adjourned the meeting at 6:42 PM.
 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn

City Commission Meeting Minutes and Video February 7, 2022

Washburn City Commission

Official Meeting Minutes

Monday, February 7, 2022

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson

Absent: None

President Thomas called the regular commission meeting to order at 6:30 P.M.

Dockter motioned to approve January 10, 2022, commission meeting minutes. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas stated that the special meeting minutes needed a correction. Monday needed to be changed to Thursday. Thomas motioned to approve January 20, 2022, special meeting minutes with the correction. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

No financials for the month.

A building permit for Richard Perkerewicz was discussed. He was among the residents that received clean up letters back in September. The commission wanted to remind him that he needs to get that property cleaned up before a building permit will be issued.

Brandt presented the Back Flow Ordinance. This ordinance is currently just for commercial and multi-dwelling buildings. A survey has been sent out to everyone that this pertains too. This will help the city determine who will be affected by this. Thomas motioned to forego the reading and accept it as written. Dockter seconded. Syverson-nay, Dockter-aye, Herdt-aye, Simon-aye, Thomas-aye. Motion carried. Thomas motioned to accept first reading of Ordinance #157 = Backflow Prevention. Doctor seconded. Syverson-nay, Dockter-aye, Herdt-aye, Simon-aye, Thomas-aye. Motion carried.

Brandt presented the pledge of securities report from Tru Community Bank. Dockter motioned to accept the funds. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

A resident had called inquiring about vacant lots up in Heritage Heights. Brandt informed him that currently they do not have any utilities ran to them but would look at ideas on how to develop that area. Eric, with AE2S presented a map that he would recommend doing if the city wanted to pursue this project. The project cost would be at least one million dollars and right now there are only ten lots to develop so not cost effective. There could be a possibility of expanding this project so more lots would be available. Thomas will appoint a committee to research this and come up with some ideas.

AE2S Update:

Intake Project-additional funding request is still being reviewed. Need to obtain two permits from the US Corp of Engineer yet.

Service to Blue Flint-prelim design & cost estimates are still being gone through. The Geotech

work should begin this week or next week.

Portfolios:

Syverson – Lining up meeting with McLean Sheridan to discuss water rates.

Dockter – nothing

Herdt – Legion is working on replacing a window and the MH basement kitchen. Brandt asked if there could be communication on the projects being done. The Basement was rented for last weekend and somewhere between checking in on Thursday and Saturday – it was tore apart and left a mess. Brandt showed pictures and asked if the renter could be refunded her fees. Thomas motioned to refund money. Dockter seconded. Upon roll call, all members present voted aye.

Simon – Windmills are being discussed at next county planning & zoning meeting.

Thomas – nothing

Brandt – Will be gone February 14-16. Taste of Washburn is March 26th. The city will do lemonade and coffee again. Will figure out what else.

 

Syverson motioned to pay the bills.

31408 MC 323 US POSTAL OFFICE 296.57 1/22
31409 SC 11 ARAMARK 446.14 2/22
31410 SC 16 AT& T MOBILITY 102.70 2/22
31411 SC 29 BHG LEADER NEWS 574.00 2/22
31412 SC 34 BOBCAT OF MANDAN 199.09 2/22
31413 SC 54 CARDMEMBER SERVICES 862.84 2/22
31414 SC 82 D & E SUPPLY 934.88 2/22
31415 SC 117 ENERBASE COOPERATIVE 1647.65 2/22
31416 SC 123 FARMERS UNION INSURANCE 737.00 2/22
31417 SC 377 FRONTIER PRECISION, INC 1650.00 2/22
31418 SC 157 HAWKINS 3048.41 2/22
31419 SC 407 I STATE TRUCK CENTER 114.83 2/22
31420 SC 167 INDUSTRIAL LUBRICANT COMPANY 154.40 2/22
31421 SC 168 INNOVATIVE OFFICE SOLUTIONS 98.89 2/22
31422 SC 191 LIBERTY BUSINESS SYSTEMS 173.84 2/22
31423 SC 194 LINDELL LAW OFFICE 830.00 2/22
31424 SC 204 MCLEAN COUNTY IMPLEMENT LLC 142.14 2/22
31425 SC 205 MCLEAN COUNTY SHERIFF DEPT 14501.26 2/22
31426 SC 213 MVTL LAB 25.00 2/22
31427 SC 217 ND DEPT HEALTH LAB SERVICES/MICRO 32.00 2/22
31428 SC 235 ND WORKFORCE SAFETY 2948.13 2/22
31429 SC 239 NEWMAN SIGNS INC 92.16 2/22
31430 SC 244 NRG TECHNOLGY SERVICES 659.34 2/22
31431 SC 248 ONE CALL CONCEPTS 2.50 2/22
31432 SC 252 PAINTED WOODS GOLF COURSE 35000.00 2/22
31433 SC 265 RDO EQUIPMENT 14.00 2/22
31434 SC 282 SCOTTS HARDWARE 454.51 2/22
31435 SC 406 SWANSTON EQUIPMENT CORP. 10500.00 2/22
31436 SC 337 WAGON WHEEL LUMBER 74.75 2/22
31437 SC 338 WAIA 1416.31 2/22
-89807 P SIT             ND DEPT OF REVENUE 834.51 12/21
-89806 P Unempl. Insur.  JOB SERVICE NORTH DAKOTA 83.11 12/21
-89805 P Payroll 9790.99 1/22
-89799 P AFLAC DAYCARE   CHELSEY LAZIER 384.62 1/22
-89798 P FIT             EFTPS 3188.06 1/22
-89796 P Payroll 1867.03 2/22
-89789 P FIT             EFTPS 3277.15 2/22
31405 P AFLAC ACCIDENT  AFLAC 212.52 1/22
31406 P AD&D            UNUM 40.68 1/22
31407 P RETIREMENT      AMERICAN FUNDS 777.84 1/22

Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Next Meeting March 14, 2022.

 

Thomas adjourned the meeting at 7:36 p.m.

 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn

 

 

Special City Commission Meeting Minutes January 20, 2022

Washburn City Commission

Official Special Meeting Minutes

Thursday, January 20, 2022

6:00 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Kollin Syverson

Absent: Timothy Dockter

Thomas found a tar machine that he went and looked at and was in good condition. They would check the engine to make sure it worked properly before delivering it. The county has already said the city could purchase hot tar from them. Thomas motioned to purchase the tar machine for $10,500. Syverson seconded. Much discussion was had. Syverson-aye, Herdt-nay, Simon-aye, Thomas-aye. Motion carried.

 

Thomas adjourned the meeting at 6:12 PM.

 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn

City Commission Meeting Minutes and Video January 10, 2022

Washburn City Commission

Official Meeting Minutes

Monday, January 10, 2022

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson

Absent: None

President Thomas called the regular commission meeting to order at 6:30 P.M.

Thomas noted a change to the meeting minutes from December 12th. Dockter motioned to approve December 12, 2021, commission meeting minutes. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Herdt motioned to approve December 27, 2021, special meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

Brandt went through a couple funds with the commissioners about their balances. Syverson motioned to approve December financials. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas brought up commercial dumping during city clean up week. In the past, it has typically only been for residential accounts. Scott’s Hardware asked for permission to utilize the roll-offs during clean up week in May of 2020 to dispose of their appliances. The commission granted permission then, stating they would address it at a later date. In the past, other businesses have been turned away. Dockter motioned to not allow any commercial dumping during clean up week. Syverson seconded. Upon roll call, all members present voted aye.

Thomas motioned to accept the Municipal Judge Annual Report for 2021. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Herdt motioned to waive the MH Rental Fee for Washburn Life to hold their annual Taste of Washburn event there. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas informed the commission that there were three trees that needed to be cut down before final payment would be made to Doug Price for the purchase of his land for the new water intake site. Thomas motioned to authorize final payment, $67,500 for the land and $2,000 for cutting down the trees to Price. Dockter seconded. The construction easement has been signed. Upon roll call, all members present voted aye. Motion carried.

The state is implementing a new back flow ordinance to protect the public water system from contaminants or pollutants to all commercial buildings. The first step would be to determine the cities legal authority and start working on an ordinance.

Thomas motioned to authorize a single commissioner’s spending limit up to $1,500 for discretionary spending. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Simon motioned to hire Zachary Bredlow for $23 an hour, starting on January 24th. He will move to Washburn within the year. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas presented a rough draft of a snow ordinance. It will be reviewed and updated.

AE2S Update:

Blue Flint is paying for land purchase and tree removal. McLean-Sheridan is paying for the survey.

FEMA went through a change of leadership so still waiting to hear on the grant extension.

 

Portfolios:

Syverson – Setting up a meeting with Mclean Sheridan to discuss increasing water rates. Made a reminder to keep the gate heated at the Water Treatment Plant so that it can be secured at all times.

Dockter – Tickets are being issued under the new parking ordinance.

Herdt – The Lions would like to put a TV and sound bar in the basement of the Memorial Hall. Still working on getting the cleaning machine working for the gym floor. Tunnel is blown in and would like it addressed.

Simon – Would like to have a letter of accommodation written up for Adam’s file.

Thomas – reminder for shop employees to be working on their class B license. Found a tar machine in Minot.

Brandt – Asked about snow piles that haven’t been removed. Can’t do much without an ordinance.

A Thomas – There was a sewer backup over the weekend. Reminder not to dump grease down drains.

 

 

Syverson motioned to pay the bills.

1100 Farmers Sec. XX0074

-99897 209 MIDCO 88.00
-99896 363 WEST RIVER TELEPHONE 653.44
-99894 207 MDU 1429.67
-99893 250 OTTERTAIL POWER 5403.81
-99892 65 CIRCLE SANITATION 8303.10
-99891 206 MCLEAN ELECTRIC 172.50
-89825 Payroll 8384.71
-89819 AFLAC DAYCARE   CHELSEY LAZIER 384.62
-89818 AFLAC-FLEX      CHELSEY LAZIER 173.07
-89817 FIT             EFTPS 4660.37
-89814 Payroll 9151.07
-89808 FIT             EFTPS 2950.08
31364 93 DAKOTA WEST CREDIT UNION 550.00
31365 65 Timothy Dockter 415.57
31366 61 Michael J Herdt 1575.86
31367 11 Lauren L Hunze 918.85
31368 62 Donald T Simon 1572.83
31369 63 Kollin D Syverson 1575.86
31370 64 Larry A Thomas 2201.58
31371 AD&D            UNUM 40.68
31372 RETIREMENT      AMERICAN FUNDS 729.48
31373 AFLAC ACCIDENT  AFLAC 212.52
31374 323 US POSTAL OFFICE 523.54
31375 96 DANA BRANDT-K&D SERVICES 125.00
31376 11 ARAMARK 400.54
31377 16 AT& T MOBILITY 76.96
31378 29 BHG LEADER NEWS 26.42
31379 30 BLACK MOUNTAIN SOFTWARE 8647.00
31380 51 CANADIAN PACIFIC RAILWAY 100.00
31381 54 CARDMEMBER SERVICES 91.28
31382 65 CIRCLE SANITATION 790.00
31383 370 COLLIERS SECURITIES LLC 500.00
31384 78 CORE & MAIN LP 2570.00
31385 102 DIRTY DEEDS EXCAVATING 9459.96
31386 106 DOUG & MARLENE PRICE 69500.00
31387 405 FIRE EXTINGUISHING SYSTEMS INC 259.85
31388 157 HAWKINS 5522.42
31389 168 INNOVATIVE OFFICE SOLUTIONS 33.66
31390 204 MCLEAN COUNTY IMPLEMENT LLC 159.40
31391 205 MCLEAN COUNTY SHERIFF DEPT 14501.26
31392 201 MCLEAN COUNTY TREASURER 34638.04
31393 404 MIDWEST DOORS 2338.70
31394 217 ND DEPT HEALTH LAB SERVICES/MICRO 80.00
31395 216 ND DEPT OF ENVIRONMENTAL QUALITY 267.47
31396 244 NRG TECHNOLGY SERVICES 659.34
31397 265 RDO EQUIPMENT 70.47
31398 378 ROCKY MOUNTAIN PRINT SOLUTIONS, I 93.62
31399 282 SCOTTS HARDWARE 946.35
31401 381 VALLI INFORMATION SYSTEMS, INC 100.41
31402 337 WAGON WHEEL LUMBER 384.92
31403 338 WAIA 1955.06
31404 360 WEBER ELECTRIC INC 52.06

 

Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Next Meeting February 7th, 2022.

 

Thomas adjourned the meeting at 7:42 p.m.

 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn

City Commission Special Meeting Minutes December 27, 2021

Washburn City Commission

Official Special Meeting Minutes

Monday, December 27, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Tim Dockter

Absent: Kollin Syverson

Thomas motioned to approve children under the age of 21 into the Captain’s Cabin and they have to follow NDCC 5-02-06 section two. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas adjourned the meeting at 6:38 PM.

 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn

City Commission Meeting Minutes and Video December 13, 2021

Washburn City Commission

Official Meeting Minutes

Monday, December 13, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson

Absent: None

President Thomas called the regular commission meeting to order at 6:30 P.M.

Simon motioned to approve November 8th, 2021, commission meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

Dockter motioned to approve November 9, 2021, special meeting minutes. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Brandt gave an update on financials and corrections that are being made per state auditor’s request. Syverson motioned to approve November financials. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

Brandt presented the following alcoholic beverage licenses for renewal:

Washburn American Legion Victor B. Wallin Post #12 – Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

The Riverboat Saloon. Dockter motioned to approve. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

SuperPumper Licensing, Inc. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Brenarlo Enterprises. Dockter motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Enerbase. Dockter motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Captain’s Cabin. Doctor motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Dockter motioned to approve the Dollars for Scholars local raffle permit. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

Planning and zoning recommend approval of a lot merger for Joseph and Aimee Schmidt. Thomas motioned to approve the lot merger. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Dockter caught a spelling error on #9 in updated Ordinance #155. Fix now to snow. Thomas motioned to forego the second reading and accept how written. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the second reading and approve final passage of the ordinance. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

The parking on 4th Avenue will be changed from diagonal to parallel from 6th St West to 5th St. Simon motioned to change the parking from diagonal to parallel. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Spring Cleanup will be May 16th-21st. Thomas motioned to allow the staff to just set up dates going forward. Syverson seconded. Upon roll call, all members present voted aye. Motion carried. Discussion was had on accepting commercial items during cleanup. Tabled until next meeting.

 

Brandt presented the NRG agreement for 2022. Thomas motioned to accept the 2022 agreement. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Syverson brought up how chemicals, parts, etc are all increasing to run the water treatment plant. Discussion was had. Simon motioned to add on a $1.50 membrane maintenance fee to all residential and commercial accounts and increasing the rate over 2,000 gallons to .005/gallon. Syverson seconded. Rates will be effective January 1st. Upon roll call, all members present voted aye. Motion carried. McLean Sheridan rates will be discussed with them.

 

The commercial rate for sewer currently has a base rate of $19.15 with an additional $10 for every 6,000 gallons over the base. Thomas motioned to reduce the commercial rate to $16.15, the same as the residential rate. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

 

The city had donated some land to the park board down by the water treatment plant. That land has never been deeded so Thomas asked to revoke the land transfer for now so that the city can use it for the building of the new treatment plant. Once that is done, it can go back to the park board. Dockter motioned to take back the land for the time being. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

 

Doug Price has land that the city needs for the new intake to be constructed. He wants $75,000 with an additional $2,000 to have all the trees cut down. There will be a permanent access easement and construction easement. Thomas motioned to move forward with a purchase agreement that has all the easements and $7,500 in earnest money. Simon seconded. Upon roll call, all members present voted aye. Motion carried. This will be paid out of the general fund as the land purchased funds could be reimbursed to the city.

 

Brandt presented the personal policy handbook and read through the updated changes that she made. Thomas motioned to add all wording changes into the policy. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

2022 Commission meeting dates were discussed. February meeting with be the 1st Monday of the month – February 7th. The summer months will go to one meeting a month, the second Monday of the month, and call a special meeting if needed. Dockter motioned to accept these dates. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas presented the following wage changes: Anita – $18.38, Lee – $24.83, Matt – $24.83, Adam – $36.50, Chelsey – $32.50, Erica – $22.50. Adam will remain Public Works Superintendent and Matt will advance to Public Works Foreman. Syverson motioned to accept the wages effective January 1st, 2022. Doctor seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas stated that he would like to give all office staff and public works personal $100 in Washburn bucks and $50 to our janitor for Christmas. Dockter motioned to accept the Christmas bonus. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

AE2S Update:

Intake project is moving forward with Blue Flint covering majority of the cost. Intake bids will begin in April 2022. A new water treatment plant will be constructed just north of the current one that will service Blue Flint. The city will be supplying them with clarified water.

The city will be placed on a list for possible funding for the drainage improvement project. There is federal funding available for the next 6-7 years.

 

Docker motioned to allow the Lions Club raffle permit. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Portfolios:

Syverson – River levels back up to 16,000 cfs. Temporary pump is out.

Dockter – nothing

Herdt – a cell phone booster in being installed at the Memorial Hall. The Legion would like to update the basement kitchen and replace the lights in the furnace room. Herdt motioned to be the contact person for these projects and approve up to $500 if the legion needs to purchase something. Thomas seconded. Upon roll call, all members present voted aye. Motion carried. Herdt motioned to add a kitchen deposit of $100 on all hall rentals if the kitchen is being used. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Simon – Interviews will be happening in the next couple weeks for the public works position.

Thomas – Public works employees should be working on getting their class b driver’s license with air brakes before February 7th.

Brandt – office will be closed December 23 and December 24 for Christmas vacation. Open walk will remain closed on holidays.

A Thomas – Unimog has been working. The blade for the loader is not finished yet. Breaker tripped at memorial hall will look at getting it fixed.

 

Rhonda Johnson thanked the city for all their help with Santa Days.

 

Thomas motioned to pay the bills and add in the $7,500 earnest payment to Doug Price.

1100 Farmers Sec. XX0074

-99904 E 207 MDU 522.79
-99903 E 250 OTTERTAIL POWER 5002.70
-99902 E 363 WEST RIVER TELEPHONE 644.60
-99901 V Check not processed in this period 0.00
-99900 E 65 CIRCLE SANITATION 8303.10
-99899 E 209 MIDCO 88.00
-99898 E 206 MCLEAN ELECTRIC 186.50
31324 MC 323 US POSTAL OFFICE 147.28
31325 SC 4 ADAM THOMAS 63.99
31326 SC 6 AE2S 252.00
31327 SC 11 ARAMARK 698.37
31328 SC 15 ASCENDUM MACHINERY 321.43
31329 SC 16 AT& T MOBILITY 75.76
31330 SC 29 BHG LEADER NEWS 447.80
31331 SC 34 BOBCAT OF MANDAN 80.58
31332 SC 54 CARDMEMBER SERVICES 959.32
31333 SC 64 CHELSEY BRANDT 41.28
31334 SC 65 CIRCLE SANITATION 3555.00
31335 SC 78 CORE & MAIN LP 2618.53
31336 SC 83 DACOTAH PAPER COMPANY 333.19
31337 SC 96 DANA BRANDT-K&D SERVICES 250.00
31338 SC 105 DOCS SHOP, INC 415.95
31339 SC 106 DOUG & MARLENE PRICE 7500.00
31340 SC 117 ENERBASE COOPERATIVE 1513.41
31341 SC 400 ERICA MEADOWS 146.66
31342 SC 157 HAWKINS 4555.33
31343 SC 385 LEE LARSON 77.40
31344 SC 191 LIBERTY BUSINESS SYSTEMS 86.92
31345 SC 403 MATTHEW RICHARD 48.15
31346 SC 204 MCLEAN COUNTY IMPLEMENT LLC 405.95
31347 SC 205 MCLEAN COUNTY SHERIFF DEPT 13943.52
31348 SC 213 MVTL LAB 50.00
31349 SC 217 ND DEPT HEALTH LAB SERVICES/MICRO 16.00
31350 SC 216 ND DEPT OF ENVIRONMENTAL QUALITY 529.04
31351 SC 223 ND LEAGUE OF CITIES 75.00
31352 SC 228 ND SEWAGE PUMP AND LIFT STATION C 889.60
31353 SC 248 ONE CALL CONCEPTS 5.15
31354 SC 265 RDO EQUIPMENT 41.24
31355 SC 271 RIVER AG 2307.73
31356 SC 282 SCOTTS HARDWARE 604.48
31357 SC 307 THOMAS, LARRY 286.77
31358 SC 323 US POSTAL OFFICE 28.93
31359 SC 381 VALLI INFORMATION SYSTEMS, INC 200.80
31360 SC 338 WAIA 1105.86
31361 SC 343 WASHBURN AUTO BODY 104.00
31362 SC 345 WASHBURN FIRE DEPARTMENT 5650.00
31363 SC 337 WAGON WHEEL LUMBER 224.03
89848-89843 P Payroll 8408.06
-89842 P AFLAC DAYCARE   CHELSEY LAZIER 384.62
-89841 P FIT             EFTPS 2600.70
89840-89834 P Payroll 8496.99
89838-89834 P Payroll 6667.96
-89833 P FIT             EFTPS 2608.62
89832-89827 P Payroll 1674.08
-89826 P FIT             EFTPS 2727.18
31321 P RETIREMENT      AMERICAN FUNDS 729.48
31322 P AFLAC ACCIDENT  AFLAC 212.52
31323 P AD&D            UNUM 40.68

 

Dockter Seconded. Upon roll call, all members present voted aye. Motion carried.

 

Next Meeting January 10th.

 

Thomas adjourned the meeting at 8:27 p.m.

 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn