Washburn City Commission

Official Special Meeting Minutes

Monday, August 2, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Kollin Syverson

Absent: None

President Thomas called the special city commission meeting to order at 6:29 p.m.

Lazier presented the 2022 preliminary budget to the commissioners. As the budget sits at the beginning of the meeting, the general fund looks to have a mill levy of 53 mills. The revenues and expenses were discussed to see where adjustments needed to be made. Thomas would like to see the general fund around $270,000 with a mill levy of 56 mills. The preliminary budget will be discussed more and then approved at the August 9^th regular commission meeting.

 

Thomas adjourned the meeting at 7:30 PM.

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                              Larry Thomas, President

City of Washburn                                                        City of Washburn

 

Washburn City Commission

Official Meeting Minutes

Monday, March 8, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson

Absent: None

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Syverson motioned to approve February 8, 2021 commission meeting minutes. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Syverson motioned to approve March 1, 2021 special meeting minutes. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Jamie, with Weber Electric, was present to discuss light quotes for the library, streetlights, and repairing the pole that was hit during the winter. One quote is to replace 59 lights at the library with LED bulbs. Syverson motioned to replace all the lights at the library for $3,210.00. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Jamie presented quote #2 for replacing all the bulbs in the streetlights on main street. The two different bulbs were put up to give the commission an idea of how bright they would be. The commissioners will look at both lights and decide at the next meeting. Quote #3 was what would be the best option to determine the damage of the light pole that was hit and how to repair it. Weber’s will do an inspection to see what needs to be done. Thomas motioned Weber to stabilize the pole, dig it up, and inspect it. The city will verify with them the damage with Weber. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Washburn Life was requesting a wavier of fees for the Taste of Washburn that will be held at the Memorial Hall on Saturday, March 27^th, 2021. Herdt motioned to waive the fee. Syverson seconded. Upon roll call, all members present voted aye.

Planning and zoning committee made a recommendation to combine Pamela Hoffer’s lots. Stroh motioned to approve the joining of the lots. Herdt seconded. Upon roll call, all members present voted aye.

During the utility billing conversion process, it was discovered that Lewis & Clark Interpretive Center only had a 50% sewer usage charge. Upon reading old meeting minutes it was discovered that a motion was made to lower their sewer usage because of the water consumption they were using to water their grass. Thomas motioned to adjust the 50% reduction to only four months during summer watering. Stroh seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned the months to be May, June, July, and August. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

The city was approached about paying their dues for Coal Conversion of Counties. The city has not been a member for several years now. Currently, they have been a great deal of work with the legislature. Thomas motioned to rejoin Coal Conversion of Counites for $500. Simon seconded. Syverson-nay, Stroh-nay, Herdt-nay, Simon-aye, Thomas-aye. Motion failed.

Load restrictions will be implemented as soon as the county does.

A resident prepaid her water bill and had the water turned off at her residence before all the prepaid money was used. She requested a refund. Prior to her prepaying, the water was turned off at the same residence due to nonpayment and assessed to the property tax bill. Thomas motioned to apply the credit on the account to the assessed special. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

The city has received many phone calls inquiring when the area to dump trees and grass would be opening again. L. Thomas wanted to get the area cleaned up and have dumpsters delivered first. This is only for lawn clippings and tree branches that are less than 4’ in diameter. There is a camera to catch those who are not complying with the restrictions.

Herdt motioned to have clean-up week May 3-7 with curbside pickup on the 8^th. Stroh seconded. Upon roll call, all members present voted aye.

Thomas wants to work on removing the green building on main street from the Historic Register. The American Legion also supports this as they are looking to create a veteran memorial park and gathering space with bathrooms and benches for events. Syverson motioned for Larry to proceed with working on getting the green building off the register. Simon seconded. Syverson-aye, Stroh-aye, Herdt-nay, Simon-aye, Thomas-aye. Motion carried.

Thomas is looking at a couple different areas around town that need street repairs. He has been talking with Eric, from AE2S. Thomas motioned to allow Eric to come up with an estimate on street repairs by the Cenex tower and across the highway. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas presented a spreadsheet of the different loaders and different options that they come with. Thomas motioned to purchase the Case 521GXR. Stroh seconded. Syverson-nay, Stroh-aye, Herdt-nay, Simon-nay, Thomas-aye. Motion failed. Herdt motioned to purchase Case 621G with angle plow. Syverson seconded. Syverson-aye, Stroh-nay, Herdt-aye, Simon-aye, Thomas-nay. Motion carried. Stroh motioned to pay for the loader in 5 payments out of sales and use tax committee with the plow bought out immediately. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Eric with AE2S was present to update the commission on FEMA funding. The grant that is already secured will most likely be extended, one year at a time. There is a good possibility that the city could also receive some additional federal funding for the project. Eric is also looking at different ways for drainage in heritage heights area. He and Larry will go look at different options.

Portfolios:

Syverson-Nothing

Stroh-Thinks that someone needs to be shown how to use all the equipment at the MH so when there are events there someone is knowledgeable

Herdt-There is a possible gas leak in the kitchen. The doors have been working. The elevator is not working, he will contact CHI.

Simon-Nothing

1. Thomas-Nothing

Lazier-Board of Equalization meeting will be April 12^th at 6:00 PM. The 2020 audit should be wrapping soon.

A Thomas-Unimog was hauled down. They did not have the correct diagnostic controls. L Thomas motioned to purchase 32 barrels of tar. Syverson seconded. Upon roll call, all members present voted aye.

Syverson motioned to pay the bills except Coal Conversion check.

1100 Farmers Sec. XX0074

Check # Vendor Name Check Amount       -89987 EFTPS 2127.46 -89986 EFTPS 2175.38 -89985 BCBS 4359.9 -99981 BANK OF NORTH DAKOTA 53750.00 30841 US POSTAL OFFICE 276.13 30887 US POSTAL OFFICE 166.72 30888-30892 Payroll 6944.59 -99987 WEST RIVER TELEPHONE 641.82 -99986 CIRCLE SANITATION 8163.40 -99985 MDU 1206.92 -99984 MCLEAN ELECTRIC 182.50 -99983 OTTERTAIL POWER 4679.62 -99982 MIDCO 88.00 30919-30923 Payroll 6902.28 30924 Unum 25.76 30925 Aflac 212.52 30926 Chelsey Lazier 384.62 30927 American Funds 607.78 30933 ADAM THOMAS 108.98 30934 AE2S 2268.00 30935 AMERIPRIDE 337.65 30936 ASCENDUM MACHINERY 1933.81 30936 ASCENDUM MACHINERY 1933.81 30937 AT& T MOBILITY 51.07 30939 BHG LEADER NEWS 426.88 30940 BOBCAT OF MANDAN 729.78 30941 CARDMEMBER SERVICES 772.97 30942 CORE & MAIN LP 847.25 30943 DACOTAH PAPER COMPANY 122.76 30944 ENERBASE COOPERATIVE 621.57 30944 ENERBASE COOPERATIVE 621.57 30945 HAWKINS 4915.76 30946 INDUSTRIAL LUBRICANT COMP 1620.41 30947 LEVEY’S PLUMBING, HEATING, & AIR LLC 176.69 30948 LIBERTY BUSINESS SYSTEMS 79.01 30949 MCLEAN COUNTY IMPLEMENT LLC 65.65 30950 MCLEAN COUNTY SHERIFF DEPT 13943.52 30951 MVTL LAB 25.00 30952 ND DEPT OF HEALTH – CHEMISTRY LAB 542.88 30952 ND DEPT OF HEALTH – CHEMISTRY LAB 542.88 30953 ND DEPT OF HEALTH LAB SERVICES-MICRO 64.00 30953 ND DEPT OF HEALTH LAB SERVICES-MICRO 64.00 30954 ND WORKFORCE SAFETY 1984.96 30955 NRG TECHNOLGY SERVICES 659.34 30956 ONE CALL CONCEPTS 1.20 30957 PROTECTION SYSTEMS, INC 385.00 30958 SALHUS SEPTIC PUMPING 180.00 30959 SCOTTS HARDWARE 108.36 30962 WASHBURN FIRE DEPARTMENT 5650.00 30963 WEBER ELECTRIC INC 618.63

Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas adjourned the meeting at 8:32 p.m. 

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President       

City of Washburn                                                        City of Washburn 

 

 

Washburn City Commission

Official Meeting Minutes

Monday, March 1, 2021

6:30 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson

Absent: None

President Thomas called the Special City Commission meeting to order at 6:30 p.m.

Herdt motioned to hire Matthew Richard. Simon seconded. Discussion had on starting salary and benefits. Herdt amended his motion to hire Matthew Richard at $21 an hour and benefits starting immediately. Simon amended his second. Upon roll call, all members present voted aye. Motion carried.

The meeting was adjourned at 6:35 p.m.

 

 

_____________________                                 _________________________

Chelsey Lazier, Auditor                                 Larry Thomas, President

City of Washburn                                           City of Washburn

 

 

Washburn City Commission

Official Meeting Minutes

Monday, February 8, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh

Absent: Kollin Syverson

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Stroh motioned to approve January 11, 2021 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Calla Edwards was present to discuss the community garden. She stated that there has been lots of interest in the community garden. Would like to extend it and add on more plats. She is requesting permission to extend it and ask for permission to use the city water again. Herdt motion to allow them to expand the garden and do the same as last year. Simon seconded. Thomas questioned the dollar amount per plot for water. Check into that. Upon roll call, all members present voted aye. Motion carried.

Ron with Bobcat was present to discuss a 2021 Doosan LD 250-5 US10 loader and financing options.

Randy with John Deere was present to discuss and 2021 John Deere 544P loader and financing options. The commission was a given a quote. Two commissioners will meet to discuss the different functions of each loader and bring a recommendation to the next commission meeting.

Clayton Verke was present requesting waiver of fees for their annual EMS Banquet at the memorial hall. Thomas motioned to waive the fees for renting the memorial hall. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned that if Dollar General wants to build a store in town, they will need to hook up to city water and sewer at their expense. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

The boat dock has seen some erosion and ND Game & Fish would like to see it taken care of. A. Thomas stated the wash out was filled in back in August. The commission will look at other ways to fix this and get in touch with Game & Fish.

WAIA is looking to continue the housing incentives for new residents that move into town with a welcome packet. Rhonda Johnson asked if the city would still be interested in providing three months free of basic city water and sewer. Thomas motioned to approve three months of basic water and sewer for new or existing residents buying or building their first home that includes the lot. Herdt seconded. Stroh-nay, Herdt-aye, Simon-aye, Thomas-aye. Motion carried.

Thomas informed the commission that a letter went out to FEMA signed by all our representatives to keep our grant money secured for the intake project. Currently it is due to expire next month, in March. Sally Johnson with Senator Hoevan’s office also gave some other grant research options that might be available to the city. Thomas motioned to allow AE2S to look into these grant options and see if the city qualifies for any. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to accept the securities pledge from Farmers Security Bank. Stroh seconded. Upon roll call, all members present voted aye.

There has been some issues within the city about boulevards and who is responsible for them. A boulevard is property between the curb and property line. It is city owned but maintained by the resident. Nothing should be stored on this, no parking, etc. The city will look at updating this with an ordinance as well as parking ordinance.

Portfolios:

Stroh-questioned who moved snow in front of memorial hall and why it has not been done lately

Herdt-received two quotes for a fence at the compound

Simon-received 6 applications for public works position. Want to see if a couple are willing to move closer to Washburn and then interviews will be conducted.

1. Thomas-stumps and logs have all been cleared out. Would like to close the area except for the ash dumpster for the winter.

Lazier-2020 audit has been scheduled to start on February 22. Asked the commission what reports they would like to see with the new program. Discussion was had and will start with a couple similar to what they were used to seeing in the past. Weber was not able to get a quote ready for the LED lights or what it will cost to fix the streetlight that was hit.

A Thomas – Received two quotes for the compound gate. Herdt motioned to purchase a cantilever gate from Security Fence for $3,904.05. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

The Unimog is having engine issues. There are error codes, but we have no way of reading them. Will be hauled down to Bismarck to be checked over.

Thomas motioned to pay the bills.

1100 Farmers Sec. XX0074

99998E       MIDCO                                    88.00

99997E       MCLEAN ELECTRIC                         195.50

99996E       MDU                                     918.35

99995E       GLOBAL PAYMENTS                          64.23

99994E       REVTRAK                                 195.53

99993E       MIDCO                                    88.00

99992E       MCLEAN ELECTRIC                         182.50

99991E       MDU                                    1143.00

99990E       OTTERTAIL POWER                        5296.00

99989E       WEST RIVER TELEPHONE                    639.85

99988E       CIRCLE SANITATION                      8962.25

89988E       BCBS                                   4476.30

89987E       EFTPS                                  2127.46

30844-30848  Payroll                                 7490.52

30878-30881  Payroll                                6494.16

30888-30892  Payroll                                6944.59

30893        AE2S                                   1460.10

30894        AMERIPRIDE                              517.37

30895        ASCENDUM MACHINERY                      921.91

30896        AT& T MOBILITY                           10.59

30897        BHG LEADER NEWS                         213.54

30898        BLACK MOUNTAIN SOFTWARE               13829.00

30899        CARDMEMBER SERVICES                     454.84

30900        DACOTAH PAPER COMPANY                   144.08

30901       FRONTIER PRECISION, INC               1650.00

30902       HAWKINS                                 24.20

30903       INNOVATIVE OFFICE SOLUTIONS             142.08

30904       KOLLIN SYVERSON                         27.26

30905       KRAUSES SUPERVALU                       27.29

30906       LIBERTY BUSINESS SYSTEMS               158.02

30907       MCLEAN COUNTY IMPLEMENT LLC            511.84

30908       MCLEAN COUNTY SHERIFF DEPT           13943.52

30909       MVTL LAB                                25.00

30910       ND DEPT OF HEALTH LAB SERVICES-MI       32.00

30911       NRG TECHNOLGY SERVICES                 659.34

30912       ONE CALL CONCEPTS                        2.40

30913       PAINTED WOODS GOLF COURSE            35000.00

30914       ROCKY MOUNTAIN PRINT SOLUTIONS, I      450.95

30915       SCOTTS HARDWARE                        188.87

30916       WAIA                                 34090.21

30917       WASHBURN AUTO BODY                     982.08

30918       WEBER ELECTRIC INC                     500.00

 

Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas adjourned the meeting at 8:06 p.m.

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn