Washburn Life News

City Commission Minutes – August 2, 2021

Washburn City Commission

Official Special Meeting Minutes

Monday, August 2, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Kollin Syverson

Absent: None

President Thomas called the special city commission meeting to order at 6:29 p.m.

Lazier presented the 2022 preliminary budget to the commissioners. As the budget sits at the beginning of the meeting, the general fund looks to have a mill levy of 53 mills. The revenues and expenses were discussed to see where adjustments needed to be made. Thomas would like to see the general fund around $270,000 with a mill levy of 56 mills. The preliminary budget will be discussed more and then approved at the August 9th regular commission meeting.

 

Thomas adjourned the meeting at 7:30 PM.

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                              Larry Thomas, President

City of Washburn                                                        City of Washburn

 

City Commission Agenda – April 12, 2021

AGENDA

Washburn City Commission

Monday, April 12, 2021 6:30 p.m. following BOE Meeting,

907 Main Avenue

  1. 1. Call Meeting to order
  2. 2. Approve March 8, 2021 Meeting Minutes
  3. 3. Approve Year End Financials
  4. 4. Local Charity Permit – River Riders
  5. 5. Memorial Hall Rental Waiver Fee Riverboat Days – Suzy Jacobson
  6. 6. Firework Show – Riverboat Days Committee
  7. 7. Coal Conversion of Counties Membership – John Phillips
  8. 8. Green Building & American Legion Gathering Grounds – Dennis Kost
  9. 9. Planning & Zoning Recommendation – Jarod Obering 10. Planning & Zoning Reappointment – Tim Dockter
  10. 11. Lighting on Main Street
  11. 12. Property/Street Cleanup Around Town
  12. 13. Business Dumpsters & Garbage Blowing
  13. 14. Dump Truck 15. Budget Prep Software
  14.  
  15.  
  16. 16. Summer Help
  17. 17. Employee Policy Update
  18. 18.
  19. 19. Drainage in Heritage Heights Addition
  20. 20. AE2S Update
  21. 21. Portfolios/New Business
  22. 22. Reports from city personnel
  23. 23. Bills
  24. 24. Next Meeting May 10, 2021
  25. 25. Adjourn

AGENDA

Washburn City Commission

Monday, February 10, 2020 6:30 p.m.

907 Main Avenue

  1.  Call Meeting to order
  2. Approve January 13, 2020 Minutes
  3. Approve January 17, 2020 Minutes
  4. Approve January 29, 2020 Minutes
  5. Approve January Financials
  6. Captains Cabin – Special Permit
  7. Brent Sanders-Sewer Repair Bill
  8. Girl Scouts-Hollie Matties
  9. Bruce Sailer – Upcoming road projects
  10. Washburn Park Board-Land Transfer
  11. Water Treatment Plant Equipment-C/P Pump Impeller Replacement
  12. WTP-Membranes-304 Transfer
  13. Home Rule Charter & Ordinance #136-A-2
  14.  AE2S Update
  15. Portfolios/New Business
  16. Reports from city personnel
  17. Bills
  18. Next Meeting March 9, 2020
  19. Adjourn

Board of Equalization Agenda – April 12, 2021

AGENDA WASHBURN CITY COMMISSION

Board of Equalization

Monday, April 12, 2021 6:30 PM

907 Main Avenue

1. Call Meeting to Order

2. Ryan Oberg, City Assessor, to discuss valuations with resident’s present

3. Adjourn

AGENDA

Washburn City Commission

Monday, February 10, 2020 6:30 p.m.

907 Main Avenue

  1.  Call Meeting to order
  2. Approve January 13, 2020 Minutes
  3. Approve January 17, 2020 Minutes
  4. Approve January 29, 2020 Minutes
  5. Approve January Financials
  6. Captains Cabin – Special Permit
  7. Brent Sanders-Sewer Repair Bill
  8. Girl Scouts-Hollie Matties
  9. Bruce Sailer – Upcoming road projects
  10. Washburn Park Board-Land Transfer
  11. Water Treatment Plant Equipment-C/P Pump Impeller Replacement
  12. WTP-Membranes-304 Transfer
  13. Home Rule Charter & Ordinance #136-A-2
  14.  AE2S Update
  15. Portfolios/New Business
  16. Reports from city personnel
  17. Bills
  18. Next Meeting March 9, 2020
  19. Adjourn

City Commission Minutes – March 8, 2021

Washburn City Commission

Official Meeting Minutes

Monday, March 8, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson

Absent: None

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Syverson motioned to approve February 8, 2021 commission meeting minutes. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Syverson motioned to approve March 1, 2021 special meeting minutes. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Jamie, with Weber Electric, was present to discuss light quotes for the library, streetlights, and repairing the pole that was hit during the winter. One quote is to replace 59 lights at the library with LED bulbs. Syverson motioned to replace all the lights at the library for $3,210.00. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Jamie presented quote #2 for replacing all the bulbs in the streetlights on main street. The two different bulbs were put up to give the commission an idea of how bright they would be. The commissioners will look at both lights and decide at the next meeting. Quote #3 was what would be the best option to determine the damage of the light pole that was hit and how to repair it. Weber’s will do an inspection to see what needs to be done. Thomas motioned Weber to stabilize the pole, dig it up, and inspect it. The city will verify with them the damage with Weber. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Washburn Life was requesting a wavier of fees for the Taste of Washburn that will be held at the Memorial Hall on Saturday, March 27th, 2021. Herdt motioned to waive the fee. Syverson seconded. Upon roll call, all members present voted aye.

Planning and zoning committee made a recommendation to combine Pamela Hoffer’s lots. Stroh motioned to approve the joining of the lots. Herdt seconded. Upon roll call, all members present voted aye.

During the utility billing conversion process, it was discovered that Lewis & Clark Interpretive Center only had a 50% sewer usage charge. Upon reading old meeting minutes it was discovered that a motion was made to lower their sewer usage because of the water consumption they were using to water their grass. Thomas motioned to adjust the 50% reduction to only four months during summer watering. Stroh seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned the months to be May, June, July, and August. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

The city was approached about paying their dues for Coal Conversion of Counties. The city has not been a member for several years now. Currently, they have been a great deal of work with the legislature. Thomas motioned to rejoin Coal Conversion of Counites for $500. Simon seconded. Syverson-nay, Stroh-nay, Herdt-nay, Simon-aye, Thomas-aye. Motion failed.

Load restrictions will be implemented as soon as the county does.

A resident prepaid her water bill and had the water turned off at her residence before all the prepaid money was used. She requested a refund. Prior to her prepaying, the water was turned off at the same residence due to nonpayment and assessed to the property tax bill. Thomas motioned to apply the credit on the account to the assessed special. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

The city has received many phone calls inquiring when the area to dump trees and grass would be opening again. L. Thomas wanted to get the area cleaned up and have dumpsters delivered first. This is only for lawn clippings and tree branches that are less than 4’ in diameter. There is a camera to catch those who are not complying with the restrictions.

Herdt motioned to have clean-up week May 3-7 with curbside pickup on the 8th. Stroh seconded. Upon roll call, all members present voted aye.

Thomas wants to work on removing the green building on main street from the Historic Register. The American Legion also supports this as they are looking to create a veteran memorial park and gathering space with bathrooms and benches for events. Syverson motioned for Larry to proceed with working on getting the green building off the register. Simon seconded. Syverson-aye, Stroh-aye, Herdt-nay, Simon-aye, Thomas-aye. Motion carried.

Thomas is looking at a couple different areas around town that need street repairs. He has been talking with Eric, from AE2S. Thomas motioned to allow Eric to come up with an estimate on street repairs by the Cenex tower and across the highway. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas presented a spreadsheet of the different loaders and different options that they come with. Thomas motioned to purchase the Case 521GXR. Stroh seconded. Syverson-nay, Stroh-aye, Herdt-nay, Simon-nay, Thomas-aye. Motion failed. Herdt motioned to purchase Case 621G with angle plow. Syverson seconded. Syverson-aye, Stroh-nay, Herdt-aye, Simon-aye, Thomas-nay. Motion carried. Stroh motioned to pay for the loader in 5 payments out of sales and use tax committee with the plow bought out immediately. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Eric with AE2S was present to update the commission on FEMA funding. The grant that is already secured will most likely be extended, one year at a time. There is a good possibility that the city could also receive some additional federal funding for the project. Eric is also looking at different ways for drainage in heritage heights area. He and Larry will go look at different options.

Portfolios:

Syverson-Nothing

Stroh-Thinks that someone needs to be shown how to use all the equipment at the MH so when there are events there someone is knowledgeable

Herdt-There is a possible gas leak in the kitchen. The doors have been working. The elevator is not working, he will contact CHI.

Simon-Nothing

  1. Thomas-Nothing

Lazier-Board of Equalization meeting will be April 12th at 6:00 PM. The 2020 audit should be wrapping soon.

A Thomas-Unimog was hauled down. They did not have the correct diagnostic controls. L Thomas motioned to purchase 32 barrels of tar. Syverson seconded. Upon roll call, all members present voted aye.

Syverson motioned to pay the bills except Coal Conversion check.

1100 Farmers Sec. XX0074

Check #

Vendor Name

Check Amount

     

-89987

EFTPS

2127.46

-89986

EFTPS

2175.38

-89985

BCBS

4359.9

-99981

BANK OF NORTH DAKOTA

53750.00

30841

US POSTAL OFFICE

276.13

30887

US POSTAL OFFICE

166.72

30888-30892

Payroll

6944.59

-99987

WEST RIVER TELEPHONE

641.82

-99986

CIRCLE SANITATION

8163.40

-99985

MDU

1206.92

-99984

MCLEAN ELECTRIC

182.50

-99983

OTTERTAIL POWER

4679.62

-99982

MIDCO

88.00

30919-30923

Payroll

6902.28

30924

Unum

25.76

30925

Aflac

212.52

30926

Chelsey Lazier

384.62

30927

American Funds

607.78

30933

ADAM THOMAS

108.98

30934

AE2S

2268.00

30935

AMERIPRIDE

337.65

30936

ASCENDUM MACHINERY

1933.81

30936

ASCENDUM MACHINERY

1933.81

30937

AT& T MOBILITY

51.07

30939

BHG LEADER NEWS

426.88

30940

BOBCAT OF MANDAN

729.78

30941

CARDMEMBER SERVICES

772.97

30942

CORE & MAIN LP

847.25

30943

DACOTAH PAPER COMPANY

122.76

30944

ENERBASE COOPERATIVE

621.57

30944

ENERBASE COOPERATIVE

621.57

30945

HAWKINS

4915.76

30946

INDUSTRIAL LUBRICANT COMP

1620.41

30947

LEVEY’S PLUMBING, HEATING, & AIR LLC

176.69

30948

LIBERTY BUSINESS SYSTEMS

79.01

30949

MCLEAN COUNTY IMPLEMENT LLC

65.65

30950

MCLEAN COUNTY SHERIFF DEPT

13943.52

30951

MVTL LAB

25.00

30952

ND DEPT OF HEALTH – CHEMISTRY LAB

542.88

30952

ND DEPT OF HEALTH – CHEMISTRY LAB

542.88

30953

ND DEPT OF HEALTH LAB SERVICES-MICRO

64.00

30953

ND DEPT OF HEALTH LAB SERVICES-MICRO

64.00

30954

ND WORKFORCE SAFETY

1984.96

30955

NRG TECHNOLGY SERVICES

659.34

30956

ONE CALL CONCEPTS

1.20

30957

PROTECTION SYSTEMS, INC

385.00

30958

SALHUS SEPTIC PUMPING

180.00

30959

SCOTTS HARDWARE

108.36

30962

WASHBURN FIRE DEPARTMENT

5650.00

30963

WEBER ELECTRIC INC

618.63

 

 

 

Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas adjourned the meeting at 8:32 p.m. 

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President       

City of Washburn                                                        City of Washburn 

 

 

AGENDA

Washburn City Commission

Monday, February 10, 2020 6:30 p.m.

907 Main Avenue

  1.  Call Meeting to order
  2. Approve January 13, 2020 Minutes
  3. Approve January 17, 2020 Minutes
  4. Approve January 29, 2020 Minutes
  5. Approve January Financials
  6. Captains Cabin – Special Permit
  7. Brent Sanders-Sewer Repair Bill
  8. Girl Scouts-Hollie Matties
  9. Bruce Sailer – Upcoming road projects
  10. Washburn Park Board-Land Transfer
  11. Water Treatment Plant Equipment-C/P Pump Impeller Replacement
  12. WTP-Membranes-304 Transfer
  13. Home Rule Charter & Ordinance #136-A-2
  14.  AE2S Update
  15. Portfolios/New Business
  16. Reports from city personnel
  17. Bills
  18. Next Meeting March 9, 2020
  19. Adjourn

City Commission Agenda – March 8, 2021

AGENDA

Washburn City Commission

Monday, March 8, 2021 6:30 p.m.,

907 Main Avenue

  1. 1. Call Meeting to order
  2. 2. Approve February 8, 2021 Meeting Minutes
  3. 3. Approve March 1, 2021 Special Meeting Minutes
  4. 4. Weber Electric – LED Lights/Damaged Light Pole
  5. 5. Waiver of Memorial Hall Fee – Taste of Washburn
  6. 6. Planning & Zoning Recommendation – Pamela Hoffer
  7. 7. Loader Options
  8. 8. Sewer Usage – Interpretative Center
  9. 9. Coal Conversion of Counties
  10. 10. Load Restrictions
  11. 11. Refund of Water Bill
  12. 12. Dumping of Trees 1
  13. 3. Clean up Week
  14. 14. Green Building
  15. 15. Street Repair
  16. 16.
  17. 17.
  18. 18.
  19. 19. AE2S Update
  20. 20. Portfolios/New Business
  21. 21. Reports from city personnel
  22. 22. Bills
  23. 23. Next Meeting April 12, 2021
  24. 24. Adjourn

AGENDA

Washburn City Commission

Monday, February 10, 2020 6:30 p.m.

907 Main Avenue

  1.  Call Meeting to order
  2. Approve January 13, 2020 Minutes
  3. Approve January 17, 2020 Minutes
  4. Approve January 29, 2020 Minutes
  5. Approve January Financials
  6. Captains Cabin – Special Permit
  7. Brent Sanders-Sewer Repair Bill
  8. Girl Scouts-Hollie Matties
  9. Bruce Sailer – Upcoming road projects
  10. Washburn Park Board-Land Transfer
  11. Water Treatment Plant Equipment-C/P Pump Impeller Replacement
  12. WTP-Membranes-304 Transfer
  13. Home Rule Charter & Ordinance #136-A-2
  14.  AE2S Update
  15. Portfolios/New Business
  16. Reports from city personnel
  17. Bills
  18. Next Meeting March 9, 2020
  19. Adjourn

City Commission Minutes – March 1, 2021

Washburn City Commission

Official Meeting Minutes

Monday, March 1, 2021

6:30 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson

Absent: None

President Thomas called the Special City Commission meeting to order at 6:30 p.m.

Herdt motioned to hire Matthew Richard. Simon seconded. Discussion had on starting salary and benefits. Herdt amended his motion to hire Matthew Richard at $21 an hour and benefits starting immediately. Simon amended his second. Upon roll call, all members present voted aye. Motion carried.

The meeting was adjourned at 6:35 p.m.

 

 

_____________________                                 _________________________

Chelsey Lazier, Auditor                                 Larry Thomas, President

City of Washburn                                           City of Washburn

 

 

City Commission Agenda – March 1, 2021

AGENDA Washburn City Commission-

Special Meeting

Monday, March 1, 2021 6:30 p.m.,

907 Main Avenue

 

1. Call Meeting to order

2. Public Works Employee

3. Adjourn

AGENDA

Washburn City Commission

Monday, February 10, 2020 6:30 p.m.

907 Main Avenue

  1.  Call Meeting to order
  2. Approve January 13, 2020 Minutes
  3. Approve January 17, 2020 Minutes
  4. Approve January 29, 2020 Minutes
  5. Approve January Financials
  6. Captains Cabin – Special Permit
  7. Brent Sanders-Sewer Repair Bill
  8. Girl Scouts-Hollie Matties
  9. Bruce Sailer – Upcoming road projects
  10. Washburn Park Board-Land Transfer
  11. Water Treatment Plant Equipment-C/P Pump Impeller Replacement
  12. WTP-Membranes-304 Transfer
  13. Home Rule Charter & Ordinance #136-A-2
  14.  AE2S Update
  15. Portfolios/New Business
  16. Reports from city personnel
  17. Bills
  18. Next Meeting March 9, 2020
  19. Adjourn

City Commission Minutes – Feb. 8, 2021

Washburn City Commission

Official Meeting Minutes

Monday, February 8, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh

Absent: Kollin Syverson

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Stroh motioned to approve January 11, 2021 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Calla Edwards was present to discuss the community garden. She stated that there has been lots of interest in the community garden. Would like to extend it and add on more plats. She is requesting permission to extend it and ask for permission to use the city water again. Herdt motion to allow them to expand the garden and do the same as last year. Simon seconded. Thomas questioned the dollar amount per plot for water. Check into that. Upon roll call, all members present voted aye. Motion carried.

Ron with Bobcat was present to discuss a 2021 Doosan LD 250-5 US10 loader and financing options.

Randy with John Deere was present to discuss and 2021 John Deere 544P loader and financing options. The commission was a given a quote. Two commissioners will meet to discuss the different functions of each loader and bring a recommendation to the next commission meeting.

Clayton Verke was present requesting waiver of fees for their annual EMS Banquet at the memorial hall. Thomas motioned to waive the fees for renting the memorial hall. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned that if Dollar General wants to build a store in town, they will need to hook up to city water and sewer at their expense. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

The boat dock has seen some erosion and ND Game & Fish would like to see it taken care of. A. Thomas stated the wash out was filled in back in August. The commission will look at other ways to fix this and get in touch with Game & Fish.

WAIA is looking to continue the housing incentives for new residents that move into town with a welcome packet. Rhonda Johnson asked if the city would still be interested in providing three months free of basic city water and sewer. Thomas motioned to approve three months of basic water and sewer for new or existing residents buying or building their first home that includes the lot. Herdt seconded. Stroh-nay, Herdt-aye, Simon-aye, Thomas-aye. Motion carried.

Thomas informed the commission that a letter went out to FEMA signed by all our representatives to keep our grant money secured for the intake project. Currently it is due to expire next month, in March. Sally Johnson with Senator Hoevan’s office also gave some other grant research options that might be available to the city. Thomas motioned to allow AE2S to look into these grant options and see if the city qualifies for any. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to accept the securities pledge from Farmers Security Bank. Stroh seconded. Upon roll call, all members present voted aye.

There has been some issues within the city about boulevards and who is responsible for them. A boulevard is property between the curb and property line. It is city owned but maintained by the resident. Nothing should be stored on this, no parking, etc. The city will look at updating this with an ordinance as well as parking ordinance.

Portfolios:

Stroh-questioned who moved snow in front of memorial hall and why it has not been done lately

Herdt-received two quotes for a fence at the compound

Simon-received 6 applications for public works position. Want to see if a couple are willing to move closer to Washburn and then interviews will be conducted.

  1. Thomas-stumps and logs have all been cleared out. Would like to close the area except for the ash dumpster for the winter.

Lazier-2020 audit has been scheduled to start on February 22. Asked the commission what reports they would like to see with the new program. Discussion was had and will start with a couple similar to what they were used to seeing in the past. Weber was not able to get a quote ready for the LED lights or what it will cost to fix the streetlight that was hit.

A Thomas – Received two quotes for the compound gate. Herdt motioned to purchase a cantilever gate from Security Fence for $3,904.05. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

The Unimog is having engine issues. There are error codes, but we have no way of reading them. Will be hauled down to Bismarck to be checked over.

Thomas motioned to pay the bills.

1100 Farmers Sec. XX0074

99998E       MIDCO                                    88.00

99997E       MCLEAN ELECTRIC                         195.50

99996E       MDU                                     918.35

99995E       GLOBAL PAYMENTS                          64.23

99994E       REVTRAK                                 195.53

99993E       MIDCO                                    88.00

99992E       MCLEAN ELECTRIC                         182.50

99991E       MDU                                    1143.00

99990E       OTTERTAIL POWER                        5296.00

99989E       WEST RIVER TELEPHONE                    639.85

99988E       CIRCLE SANITATION                      8962.25

89988E       BCBS                                   4476.30

89987E       EFTPS                                  2127.46

30844-30848  Payroll                                 7490.52

30878-30881  Payroll                                6494.16

30888-30892  Payroll                                6944.59

30893        AE2S                                   1460.10

30894        AMERIPRIDE                              517.37

30895        ASCENDUM MACHINERY                      921.91

30896        AT& T MOBILITY                           10.59

30897        BHG LEADER NEWS                         213.54

30898        BLACK MOUNTAIN SOFTWARE               13829.00

30899        CARDMEMBER SERVICES                     454.84

30900        DACOTAH PAPER COMPANY                   144.08

30901       FRONTIER PRECISION, INC               1650.00

30902       HAWKINS                                 24.20

30903       INNOVATIVE OFFICE SOLUTIONS             142.08

30904       KOLLIN SYVERSON                         27.26

30905       KRAUSES SUPERVALU                       27.29

30906       LIBERTY BUSINESS SYSTEMS               158.02

30907       MCLEAN COUNTY IMPLEMENT LLC            511.84

30908       MCLEAN COUNTY SHERIFF DEPT           13943.52

30909       MVTL LAB                                25.00

30910       ND DEPT OF HEALTH LAB SERVICES-MI       32.00

30911       NRG TECHNOLGY SERVICES                 659.34

30912       ONE CALL CONCEPTS                        2.40

30913       PAINTED WOODS GOLF COURSE            35000.00

30914       ROCKY MOUNTAIN PRINT SOLUTIONS, I      450.95

30915       SCOTTS HARDWARE                        188.87

30916       WAIA                                 34090.21

30917       WASHBURN AUTO BODY                     982.08

30918       WEBER ELECTRIC INC                     500.00

 

Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas adjourned the meeting at 8:06 p.m.

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn