Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the Washburn Special City Commission meeting to order at 6:30 p.m.
The HR commissioners recommended terminating Lee Larson due to him not moving to Washburn as agreed upon and excessive absenteeism.
Larson was present to defend himself. 2021 was a hard year for him and his family with unexpected occurrences throughout the year. There are times when he was the only one available to take care of his kid and had to be gone from work.
Thomas explained that when he was hired, he agreed to move to Washburn as a requirement of employment. There was a discussion on these issues.
Simon motioned to proceed with termination of Larson. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to continue health insurance for Larson and his family through the month of March. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Dockter motioned to approve January 10, 2022, commission meeting minutes. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas stated that the special meeting minutes needed a correction. Monday needed to be changed to Thursday. Thomas motioned to approve January 20, 2022, special meeting minutes with the correction. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
No financials for the month.
A building permit for Richard Perkerewicz was discussed. He was among the residents that received clean up letters back in September. The commission wanted to remind him that he needs to get that property cleaned up before a building permit will be issued.
Brandt presented the Back Flow Ordinance. This ordinance is currently just for commercial and multi-dwelling buildings. A survey has been sent out to everyone that this pertains too. This will help the city determine who will be affected by this. Thomas motioned to forego the reading and accept it as written. Dockter seconded. Syverson-nay, Dockter-aye, Herdt-aye, Simon-aye, Thomas-aye. Motion carried. Thomas motioned to accept first reading of Ordinance #157 = Backflow Prevention. Doctor seconded. Syverson-nay, Dockter-aye, Herdt-aye, Simon-aye, Thomas-aye. Motion carried.
Brandt presented the pledge of securities report from Tru Community Bank. Dockter motioned to accept the funds. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
A resident had called inquiring about vacant lots up in Heritage Heights. Brandt informed him that currently they do not have any utilities ran to them but would look at ideas on how to develop that area. Eric, with AE2S presented a map that he would recommend doing if the city wanted to pursue this project. The project cost would be at least one million dollars and right now there are only ten lots to develop so not cost effective. There could be a possibility of expanding this project so more lots would be available. Thomas will appoint a committee to research this and come up with some ideas.
AE2S Update:
Intake Project-additional funding request is still being reviewed. Need to obtain two permits from the US Corp of Engineer yet.
Service to Blue Flint-prelim design & cost estimates are still being gone through. The Geotech
work should begin this week or next week.
Portfolios:
Syverson – Lining up meeting with McLean Sheridan to discuss water rates.
Dockter – nothing
Herdt – Legion is working on replacing a window and the MH basement kitchen. Brandt asked if there could be communication on the projects being done. The Basement was rented for last weekend and somewhere between checking in on Thursday and Saturday – it was tore apart and left a mess. Brandt showed pictures and asked if the renter could be refunded her fees. Thomas motioned to refund money. Dockter seconded. Upon roll call, all members present voted aye.
Simon – Windmills are being discussed at next county planning & zoning meeting.
Thomas – nothing
Brandt – Will be gone February 14-16. Taste of Washburn is March 26th. The city will do lemonade and coffee again. Will figure out what else.
Syverson motioned to pay the bills.
31408
MC
323 US POSTAL OFFICE
296.57
1/22
31409
SC
11 ARAMARK
446.14
2/22
31410
SC
16 AT& T MOBILITY
102.70
2/22
31411
SC
29 BHG LEADER NEWS
574.00
2/22
31412
SC
34 BOBCAT OF MANDAN
199.09
2/22
31413
SC
54 CARDMEMBER SERVICES
862.84
2/22
31414
SC
82 D & E SUPPLY
934.88
2/22
31415
SC
117 ENERBASE COOPERATIVE
1647.65
2/22
31416
SC
123 FARMERS UNION INSURANCE
737.00
2/22
31417
SC
377 FRONTIER PRECISION, INC
1650.00
2/22
31418
SC
157 HAWKINS
3048.41
2/22
31419
SC
407 I STATE TRUCK CENTER
114.83
2/22
31420
SC
167 INDUSTRIAL LUBRICANT COMPANY
154.40
2/22
31421
SC
168 INNOVATIVE OFFICE SOLUTIONS
98.89
2/22
31422
SC
191 LIBERTY BUSINESS SYSTEMS
173.84
2/22
31423
SC
194 LINDELL LAW OFFICE
830.00
2/22
31424
SC
204 MCLEAN COUNTY IMPLEMENT LLC
142.14
2/22
31425
SC
205 MCLEAN COUNTY SHERIFF DEPT
14501.26
2/22
31426
SC
213 MVTL LAB
25.00
2/22
31427
SC
217 ND DEPT HEALTH LAB SERVICES/MICRO
32.00
2/22
31428
SC
235 ND WORKFORCE SAFETY
2948.13
2/22
31429
SC
239 NEWMAN SIGNS INC
92.16
2/22
31430
SC
244 NRG TECHNOLGY SERVICES
659.34
2/22
31431
SC
248 ONE CALL CONCEPTS
2.50
2/22
31432
SC
252 PAINTED WOODS GOLF COURSE
35000.00
2/22
31433
SC
265 RDO EQUIPMENT
14.00
2/22
31434
SC
282 SCOTTS HARDWARE
454.51
2/22
31435
SC
406 SWANSTON EQUIPMENT CORP.
10500.00
2/22
31436
SC
337 WAGON WHEEL LUMBER
74.75
2/22
31437
SC
338 WAIA
1416.31
2/22
-89807
P
SIT ND DEPT OF REVENUE
834.51
12/21
-89806
P
Unempl. Insur. JOB SERVICE NORTH DAKOTA
83.11
12/21
-89805
P
Payroll
9790.99
1/22
-89799
P
AFLAC DAYCARE CHELSEY LAZIER
384.62
1/22
-89798
P
FIT EFTPS
3188.06
1/22
-89796
P
Payroll
1867.03
2/22
-89789
P
FIT EFTPS
3277.15
2/22
31405
P
AFLAC ACCIDENT AFLAC
212.52
1/22
31406
P
AD&D UNUM
40.68
1/22
31407
P
RETIREMENT AMERICAN FUNDS
777.84
1/22
Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Kollin Syverson
Absent: Timothy Dockter
Thomas found a tar machine that he went and looked at and was in good condition. They would check the engine to make sure it worked properly before delivering it. The county has already said the city could purchase hot tar from them. Thomas motioned to purchase the tar machine for $10,500. Syverson seconded. Much discussion was had. Syverson-aye, Herdt-nay, Simon-aye, Thomas-aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Thomas noted a change to the meeting minutes from December 12th. Dockter motioned to approve December 12, 2021, commission meeting minutes. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Herdt motioned to approve December 27, 2021, special meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Brandt went through a couple funds with the commissioners about their balances. Syverson motioned to approve December financials. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas brought up commercial dumping during city clean up week. In the past, it has typically only been for residential accounts. Scott’s Hardware asked for permission to utilize the roll-offs during clean up week in May of 2020 to dispose of their appliances. The commission granted permission then, stating they would address it at a later date. In the past, other businesses have been turned away. Dockter motioned to not allow any commercial dumping during clean up week. Syverson seconded. Upon roll call, all members present voted aye.
Thomas motioned to accept the Municipal Judge Annual Report for 2021. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Herdt motioned to waive the MH Rental Fee for Washburn Life to hold their annual Taste of Washburn event there. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas informed the commission that there were three trees that needed to be cut down before final payment would be made to Doug Price for the purchase of his land for the new water intake site. Thomas motioned to authorize final payment, $67,500 for the land and $2,000 for cutting down the trees to Price. Dockter seconded. The construction easement has been signed. Upon roll call, all members present voted aye. Motion carried.
The state is implementing a new back flow ordinance to protect the public water system from contaminants or pollutants to all commercial buildings. The first step would be to determine the cities legal authority and start working on an ordinance.
Thomas motioned to authorize a single commissioner’s spending limit up to $1,500 for discretionary spending. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Simon motioned to hire Zachary Bredlow for $23 an hour, starting on January 24th. He will move to Washburn within the year. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas presented a rough draft of a snow ordinance. It will be reviewed and updated.
AE2S Update:
Blue Flint is paying for land purchase and tree removal. McLean-Sheridan is paying for the survey.
FEMA went through a change of leadership so still waiting to hear on the grant extension.
Portfolios:
Syverson – Setting up a meeting with Mclean Sheridan to discuss increasing water rates. Made a reminder to keep the gate heated at the Water Treatment Plant so that it can be secured at all times.
Dockter – Tickets are being issued under the new parking ordinance.
Herdt – The Lions would like to put a TV and sound bar in the basement of the Memorial Hall. Still working on getting the cleaning machine working for the gym floor. Tunnel is blown in and would like it addressed.
Simon – Would like to have a letter of accommodation written up for Adam’s file.
Thomas – reminder for shop employees to be working on their class B license. Found a tar machine in Minot.
Brandt – Asked about snow piles that haven’t been removed. Can’t do much without an ordinance.
A Thomas – There was a sewer backup over the weekend. Reminder not to dump grease down drains.
Syverson motioned to pay the bills.
1100 Farmers Sec. XX0074
-99897
209 MIDCO
88.00
-99896
363 WEST RIVER TELEPHONE
653.44
-99894
207 MDU
1429.67
-99893
250 OTTERTAIL POWER
5403.81
-99892
65 CIRCLE SANITATION
8303.10
-99891
206 MCLEAN ELECTRIC
172.50
-89825
Payroll
8384.71
-89819
AFLAC DAYCARE CHELSEY LAZIER
384.62
-89818
AFLAC-FLEX CHELSEY LAZIER
173.07
-89817
FIT EFTPS
4660.37
-89814
Payroll
9151.07
-89808
FIT EFTPS
2950.08
31364
93 DAKOTA WEST CREDIT UNION
550.00
31365
65 Timothy Dockter
415.57
31366
61 Michael J Herdt
1575.86
31367
11 Lauren L Hunze
918.85
31368
62 Donald T Simon
1572.83
31369
63 Kollin D Syverson
1575.86
31370
64 Larry A Thomas
2201.58
31371
AD&D UNUM
40.68
31372
RETIREMENT AMERICAN FUNDS
729.48
31373
AFLAC ACCIDENT AFLAC
212.52
31374
323 US POSTAL OFFICE
523.54
31375
96 DANA BRANDT-K&D SERVICES
125.00
31376
11 ARAMARK
400.54
31377
16 AT& T MOBILITY
76.96
31378
29 BHG LEADER NEWS
26.42
31379
30 BLACK MOUNTAIN SOFTWARE
8647.00
31380
51 CANADIAN PACIFIC RAILWAY
100.00
31381
54 CARDMEMBER SERVICES
91.28
31382
65 CIRCLE SANITATION
790.00
31383
370 COLLIERS SECURITIES LLC
500.00
31384
78 CORE & MAIN LP
2570.00
31385
102 DIRTY DEEDS EXCAVATING
9459.96
31386
106 DOUG & MARLENE PRICE
69500.00
31387
405 FIRE EXTINGUISHING SYSTEMS INC
259.85
31388
157 HAWKINS
5522.42
31389
168 INNOVATIVE OFFICE SOLUTIONS
33.66
31390
204 MCLEAN COUNTY IMPLEMENT LLC
159.40
31391
205 MCLEAN COUNTY SHERIFF DEPT
14501.26
31392
201 MCLEAN COUNTY TREASURER
34638.04
31393
404 MIDWEST DOORS
2338.70
31394
217 ND DEPT HEALTH LAB SERVICES/MICRO
80.00
31395
216 ND DEPT OF ENVIRONMENTAL QUALITY
267.47
31396
244 NRG TECHNOLGY SERVICES
659.34
31397
265 RDO EQUIPMENT
70.47
31398
378 ROCKY MOUNTAIN PRINT SOLUTIONS, I
93.62
31399
282 SCOTTS HARDWARE
946.35
31401
381 VALLI INFORMATION SYSTEMS, INC
100.41
31402
337 WAGON WHEEL LUMBER
384.92
31403
338 WAIA
1955.06
31404
360 WEBER ELECTRIC INC
52.06
Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Tim Dockter
Absent: Kollin Syverson
Thomas motioned to approve children under the age of 21 into the Captain’s Cabin and they have to follow NDCC 5-02-06 section two. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Simon motioned to approve November 8th, 2021, commission meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter motioned to approve November 9, 2021, special meeting minutes. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Brandt gave an update on financials and corrections that are being made per state auditor’s request. Syverson motioned to approve November financials. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Brandt presented the following alcoholic beverage licenses for renewal:
Washburn American Legion Victor B. Wallin Post #12 – Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
The Riverboat Saloon. Dockter motioned to approve. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
SuperPumper Licensing, Inc. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Brenarlo Enterprises. Dockter motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Enerbase. Dockter motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Captain’s Cabin. Doctor motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter motioned to approve the Dollars for Scholars local raffle permit. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Planning and zoning recommend approval of a lot merger for Joseph and Aimee Schmidt. Thomas motioned to approve the lot merger. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter caught a spelling error on #9 in updated Ordinance #155. Fix now to snow. Thomas motioned to forego the second reading and accept how written. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the second reading and approve final passage of the ordinance. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
The parking on 4th Avenue will be changed from diagonal to parallel from 6th St West to 5th St. Simon motioned to change the parking from diagonal to parallel. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Spring Cleanup will be May 16th-21st. Thomas motioned to allow the staff to just set up dates going forward. Syverson seconded. Upon roll call, all members present voted aye. Motion carried. Discussion was had on accepting commercial items during cleanup. Tabled until next meeting.
Brandt presented the NRG agreement for 2022. Thomas motioned to accept the 2022 agreement. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson brought up how chemicals, parts, etc are all increasing to run the water treatment plant. Discussion was had. Simon motioned to add on a $1.50 membrane maintenance fee to all residential and commercial accounts and increasing the rate over 2,000 gallons to .005/gallon. Syverson seconded. Rates will be effective January 1st. Upon roll call, all members present voted aye. Motion carried. McLean Sheridan rates will be discussed with them.
The commercial rate for sewer currently has a base rate of $19.15 with an additional $10 for every 6,000 gallons over the base. Thomas motioned to reduce the commercial rate to $16.15, the same as the residential rate. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
The city had donated some land to the park board down by the water treatment plant. That land has never been deeded so Thomas asked to revoke the land transfer for now so that the city can use it for the building of the new treatment plant. Once that is done, it can go back to the park board. Dockter motioned to take back the land for the time being. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Doug Price has land that the city needs for the new intake to be constructed. He wants $75,000 with an additional $2,000 to have all the trees cut down. There will be a permanent access easement and construction easement. Thomas motioned to move forward with a purchase agreement that has all the easements and $7,500 in earnest money. Simon seconded. Upon roll call, all members present voted aye. Motion carried. This will be paid out of the general fund as the land purchased funds could be reimbursed to the city.
Brandt presented the personal policy handbook and read through the updated changes that she made. Thomas motioned to add all wording changes into the policy. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
2022 Commission meeting dates were discussed. February meeting with be the 1st Monday of the month – February 7th. The summer months will go to one meeting a month, the second Monday of the month, and call a special meeting if needed. Dockter motioned to accept these dates. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas presented the following wage changes: Anita – $18.38, Lee – $24.83, Matt – $24.83, Adam – $36.50, Chelsey – $32.50, Erica – $22.50. Adam will remain Public Works Superintendent and Matt will advance to Public Works Foreman. Syverson motioned to accept the wages effective January 1st, 2022. Doctor seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas stated that he would like to give all office staff and public works personal $100 in Washburn bucks and $50 to our janitor for Christmas. Dockter motioned to accept the Christmas bonus. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
AE2S Update:
Intake project is moving forward with Blue Flint covering majority of the cost. Intake bids will begin in April 2022. A new water treatment plant will be constructed just north of the current one that will service Blue Flint. The city will be supplying them with clarified water.
The city will be placed on a list for possible funding for the drainage improvement project. There is federal funding available for the next 6-7 years.
Docker motioned to allow the Lions Club raffle permit. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Portfolios:
Syverson – River levels back up to 16,000 cfs. Temporary pump is out.
Dockter – nothing
Herdt – a cell phone booster in being installed at the Memorial Hall. The Legion would like to update the basement kitchen and replace the lights in the furnace room. Herdt motioned to be the contact person for these projects and approve up to $500 if the legion needs to purchase something. Thomas seconded. Upon roll call, all members present voted aye. Motion carried. Herdt motioned to add a kitchen deposit of $100 on all hall rentals if the kitchen is being used. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Simon – Interviews will be happening in the next couple weeks for the public works position.
Thomas – Public works employees should be working on getting their class b driver’s license with air brakes before February 7th.
Brandt – office will be closed December 23 and December 24 for Christmas vacation. Open walk will remain closed on holidays.
A Thomas – Unimog has been working. The blade for the loader is not finished yet. Breaker tripped at memorial hall will look at getting it fixed.
Rhonda Johnson thanked the city for all their help with Santa Days.
Thomas motioned to pay the bills and add in the $7,500 earnest payment to Doug Price.
1100 Farmers Sec. XX0074
-99904
E
207 MDU
522.79
-99903
E
250 OTTERTAIL POWER
5002.70
-99902
E
363 WEST RIVER TELEPHONE
644.60
-99901
V
Check not processed in this period
0.00
-99900
E
65 CIRCLE SANITATION
8303.10
-99899
E
209 MIDCO
88.00
-99898
E
206 MCLEAN ELECTRIC
186.50
31324
MC
323 US POSTAL OFFICE
147.28
31325
SC
4 ADAM THOMAS
63.99
31326
SC
6 AE2S
252.00
31327
SC
11 ARAMARK
698.37
31328
SC
15 ASCENDUM MACHINERY
321.43
31329
SC
16 AT& T MOBILITY
75.76
31330
SC
29 BHG LEADER NEWS
447.80
31331
SC
34 BOBCAT OF MANDAN
80.58
31332
SC
54 CARDMEMBER SERVICES
959.32
31333
SC
64 CHELSEY BRANDT
41.28
31334
SC
65 CIRCLE SANITATION
3555.00
31335
SC
78 CORE & MAIN LP
2618.53
31336
SC
83 DACOTAH PAPER COMPANY
333.19
31337
SC
96 DANA BRANDT-K&D SERVICES
250.00
31338
SC
105 DOCS SHOP, INC
415.95
31339
SC
106 DOUG & MARLENE PRICE
7500.00
31340
SC
117 ENERBASE COOPERATIVE
1513.41
31341
SC
400 ERICA MEADOWS
146.66
31342
SC
157 HAWKINS
4555.33
31343
SC
385 LEE LARSON
77.40
31344
SC
191 LIBERTY BUSINESS SYSTEMS
86.92
31345
SC
403 MATTHEW RICHARD
48.15
31346
SC
204 MCLEAN COUNTY IMPLEMENT LLC
405.95
31347
SC
205 MCLEAN COUNTY SHERIFF DEPT
13943.52
31348
SC
213 MVTL LAB
50.00
31349
SC
217 ND DEPT HEALTH LAB SERVICES/MICRO
16.00
31350
SC
216 ND DEPT OF ENVIRONMENTAL QUALITY
529.04
31351
SC
223 ND LEAGUE OF CITIES
75.00
31352
SC
228 ND SEWAGE PUMP AND LIFT STATION C
889.60
31353
SC
248 ONE CALL CONCEPTS
5.15
31354
SC
265 RDO EQUIPMENT
41.24
31355
SC
271 RIVER AG
2307.73
31356
SC
282 SCOTTS HARDWARE
604.48
31357
SC
307 THOMAS, LARRY
286.77
31358
SC
323 US POSTAL OFFICE
28.93
31359
SC
381 VALLI INFORMATION SYSTEMS, INC
200.80
31360
SC
338 WAIA
1105.86
31361
SC
343 WASHBURN AUTO BODY
104.00
31362
SC
345 WASHBURN FIRE DEPARTMENT
5650.00
31363
SC
337 WAGON WHEEL LUMBER
224.03
89848-89843
P
Payroll
8408.06
-89842
P
AFLAC DAYCARE CHELSEY LAZIER
384.62
-89841
P
FIT EFTPS
2600.70
89840-89834
P
Payroll
8496.99
89838-89834
P
Payroll
6667.96
-89833
P
FIT EFTPS
2608.62
89832-89827
P
Payroll
1674.08
-89826
P
FIT EFTPS
2727.18
31321
P
RETIREMENT AMERICAN FUNDS
729.48
31322
P
AFLAC ACCIDENT AFLAC
212.52
31323
P
AD&D UNUM
40.68
Dockter Seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Mike Herdt, Tim Dockter, Kollin Syverson
Absent: Don Simon
Thomas motioned to purchase the dump truck from Badlands Truck Sales for $57,500. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Syverson motioned to approve October 11, 2021, commission meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Dockter motioned to approve October 25, 2021, special meeting minutes. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Herdt motioned to approve October financials. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to approve the local raffle permit for TAG. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Rhonda Johnson, with Washburn Life, was present to ask for permission to have the imposter reindeer for Santa Days. She would also like to have 6th St to 8th St blocked off from 3 PM to roughly 7:30 PM on December 4th. Herdt motioned to allow. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Johnson also asked if Washburn Life could have their meetings in the conference at the City Hall beginning January of 2022. The group meets the 2nd Tuesday of every month at noon. The commission has no issue with that.
Dana with K&D was present to discuss a couple different options for heaters that are not working properly. Herdt motioned to replace the unit heater at the Water Treatment Plant for $1,934.04. Simon seconded. Upon roll call, all members present voted aye. Motion carried. One furnace at the Memorial Building has a bad gas valve. Syverson motioned to repair the bad gas valve for $843.36. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. One of the heaters at the city shop has a bad gas valve as well. Thomas told him to go ahead and just repair that one as well.
Brandt presented a rough draft of changing the personal policy. The commission asked her to get a little more detail and percentage amounts. Will rediscuss at next meeting.
Brandt read the 1st Reading of the new parking ordinance. Dockter recommended changing the wording of #9 so that it was easier to understand. Thomas motioned to accept the first reading. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. A copy of this ordinance can be found online or by calling the city.
Brandt presented a corrected spreadsheet of the special assessment assistance program showing a total of $4,932.53. Thomas motioned to accept the correction. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
AE2S Update:
The Memorandum of Understanding should be signed by all 3 parties at the end of this week.
River levels are a concern, and they are working with the city to have the corps increase the cfs.
Portfolios:
Syverson – concerned about the temp pump sitting out with the low river levels and the temperatures dropping below 20 degrees. Also mentioned the price of chemicals are drastically increasing.
Dockter – nothing
Herdt – nothing
Simon – informed the commission that a vote is coming soon at the county level on wind and solar energy. Yearly evaluations will be done within the next week.
Thomas – have a meeting set up with the corps for Tuesday, the 9th. Dump truck will be ready this week and he will go to pick it up.
Brandt – asked about Christmas decorations.
A Thomas – Lagoon aerator is in. there was an oil mishap but its being taken care of.
Thomas motioned to pay the bills but pull the K & D bill for $125 for right now.
1100 Farmers Sec. XX0074
-99913
363 WEST RIVER TELEPHONE
639.55
-99912
65 CIRCLE SANITATION
0.00
-99911
250 OTTERTAIL POWER
5068.72
-99910
65 CIRCLE SANITATION
8336.20
89867-89862
PAYROLL
7981.05
-89861
FIT EFTPS
2416.03
-89860
DENTAL BCBS
3952.90
-89859
AFLAC DAYCARE CHELSEY LAZIER
384.62
-89858
Unempl. Insur. JOB SERVICE NORTH DAKOTA
123.93
-89857
SIT ND DEPT OF REVENUE
656.38
89856-89851
PAYROLL
7577.16
-89850
AFLAC-FLEX CHELSEY LAZIER
634.59
-89849
FIT EFTPS
2261.44
31277
AFLAC ACCIDENT AFLAC
212.52
31278
AD&D UNUM
40.68
31279
364 WESTERN FRONTIER INSURANCE
5730.00
31280
393 BENCO EQUIPMENT
1830.35
31281
RETIREMENT AMERICAN FUNDS
729.48
31282
120 FAMILY DOLLAR
58.85
31283
323 US POSTAL OFFICE
178.22
31284
4 ADAM THOMAS
723.83
31285
6 AE2S
7949.00
31286
11 ARAMARK
405.09
31287
16 AT& T MOBILITY
78.02
31288
29 BHG LEADER NEWS
378.70
31289
65 CIRCLE SANITATION
1276.45
31290
73 COAL CONVERSION COUNTIES
500.00
31291
78 CORE & MAIN LP
2260.39
31292
86 DAKOTA AGRONOMY PARTNERS
360.00
31293
105 DOCS SHOP, INC
603.98
31294
117 ENERBASE COOPERATIVE
464.70
31295
400 ERICA MEADOWS
11.92
31296
123 FARMERS UNION INSURANCE
22553.00
31297
157 HAWKINS
4866.35
31298
168 INNOVATIVE OFFICE SOLUTIONS
69.17
31299
399 INTEGRITY ENVIRONMENTAL LLC
34000.00
31300
182 KRAUSES SUPERVALU
4.24
31301
191 LIBERTY BUSINESS SYSTEMS
173.84
31302
204 MCLEAN COUNTY IMPLEMENT LLC
357.95
31303
205 MCLEAN COUNTY SHERIFF DEPT
13943.52
31304
213 MVTL LAB
25.00
31305
217 ND DEPT HEALTH LAB SERVICES/MICRO
57.00
31306
216 ND DEPT OF ENVIRONMENTAL QUALITY
103.28
31307
223 ND LEAGUE OF CITIES
30.00
31308
237 NDNA
1360.00
31309
239 NEWMAN SIGNS INC
1663.62
31310
244 NRG TECHNOLGY SERVICES
659.34
31311
248 ONE CALL CONCEPTS
23.75
31312
265 RDO EQUIPMENT
464.97
31313
279 SALHUS SEPTIC PUMPING
300.00
31314
282 SCOTTS HARDWARE
608.83
31315
293 ST. PAUL STAMP WORKS
104.66
31316
308 TITAN MACHINERY
8429.68
31317
338 WAIA
1799.02
31318
348 WASHBURN PARK BOARD
260.00
31319
360 WEBER ELECTRIC INC
207.69
Syverson Seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson
Absent: None
President Thomas called the regular City Commission meeting to order at 6:31 p.m.
Syverson motioned to approve November 9, 2020 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Herdt motioned to approve November 23, 2020 special commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to approve November financials. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Judy Beaudry was present from the Park Board. She would like to use the kitchen Saturday afternoon and Sunday morning at the Memorial Hall to bake caramel rolls for their free will donation Sunday Morning. Thomas motioned to waive the fee for the Park Board to use the kitchen at the Memorial Hall. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Tyler & Josh; store developers for Dollar General; were present to discuss plans for building a new store in town. They currently run 40% of their stores on septic tanks, only have two bathrooms and a drinking fountain. They do not create much wastewater and would like to put a septic tank in behind their store. The commission has concerns about allowing too many septic tanks in town. As it sits, it is not cost effective for them to run a sewer line to the main but would tap into the line if the city would run one. Eric, with AE2S, will look into what it would cost to run a sewer line and possibly expanding the area to allow more people to tap into sewer on Border Lane.
Lazier presented the following alcoholic beverage licenses for renewal:
The Riverboat Saloon. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Enerbase. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Captains Cabin LLC. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Brenarlo Enterprises. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Superpumper Inc. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Washburn American Legion Victor B. Wallin Post #12. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Sales and Use Tax Committee recommended transferring all remaining monies in the Community Economic Development fund to Washburn Life at the end of the year. Thomas motioned to approve the sales and use tax committee’s request. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
There is a parcel in the city of Washburn that did not sell at the annual tax sale. The City has first rights to purchase it after the annual sale. All commissioners agreed they did not want to buy it back.
Thomas read the first reading of amended Ordinance #139A-2. Thomas moved to accept the first reading. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented the 2021 contract from NRG for a monthly amount of $659.34. Thomas motioned to approve the 2021 contract. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented the Continuing Disclosure Document through December 2020 from Colliers Securities for review. Thomas motioned to accept the document. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas was approached about the county taking over extraterritorial building permits. Syverson motioned to turn over the extraterritorial building permits to the county. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented a letter from Circle Sanitation for an increase in garbage services. Currently the city is undercharging for 2nd and 3rd garbage totes. Syverson motioned to increase garbage rate to $18.05 and 2nd totes or more to $6.05 per tote effective the first of the year. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented a 2021 commission meeting date list. Discussion was had on how many meetings to have during the summer and switching the time of the meetings. Thomas motioned to accept the commission meeting dates as printed. Simon seconded. Syverson-no, Stroh-no, Herdt-yes, Simon-yes, Thomas-yes. Motion carried.
Syverson presented that Simon and Syverson have completed the employee annual reviews and motioned the following raises effective January 1, 2021: Meadows – $2.00, Germundson – $0.45, Larson – $2.45, Thomas – $2.08, Lazier – $3.00. Much discussion. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to give Christmas gifts to the employees as Washburn Bucks. Full-time to receive $100.00 in Washburn Bucks and part-time to receive $50.00 in Washburn Bucks. Also, all employees to receive a turkey or a ham. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented a copy of a Christmas ad that has been done in the past. Thomas does not think we should do this and spend the taxpayer dollars to wish them a Merry Christmas. Simon motioned not to put the add in the paper. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Eric with AE2S gave an update on the following:
Nothing new from Blue Flint Ethanol. No decision has been made and it does not sound like one will be made until after the new year.
Intake is in good shape. River levels have increased to 16,000 cfs.
GIS Update Training has been completed and went well. It is all set up.
Washburn will receive some Prairie Dog Funding. Lazier mentioned that the city has received $125,000. There are stipulations on how this money can be spent and must be reported to the state by November 2022 of how that money was spent.
Portfolios:
Syverson-new tires have been put on the motograder. Looking at new loader and/or rental agreement for one. Syverson motion to bring back Ben, our summer help, for Christmas vacation at $16/hr. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Stroh-was approached about snow removal not blocking in the 4 major EMTs in town. Discussion on how to handle this and will try to prevent this from happening.
Herdt-Looking at fixing ramps at the Memorial Hall. Mentioned there are no First Aid kits in the hall. Will get some ordered for the Memorial Hall and the City Hall.
Simon-Mentioned that it was brought up during reviews that a city could use a third employee. Discussion had. Syverson motioned to advertise for a 3rd employee after the first of the year. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Would like to look at upgrading the city pickups.
Thomas-Still working on the drainage North of town and figuring out how to finish that.
Lazier-Specialty Locks should be installing automated lock system at the Memorial Hall next week Monday and Tuesday. The city also received 2 more months of reimbursement for police contract – $40,299.21. Will stay in general fund.
A.Thomas-Got a quote from RDO on a lease to own John Deere 544P. Looking at leasing closer to Washburn since Ascendum shut down their Bismarck store. He will ask for a quote from Butler Machinery. Camera is up in the back of City Hall. Working with Mike from AE2S for some record keeping at water plant.
Syverson motioned to pay the bills.
1100 Farmers Sec. XX0074
22600E
INTERNAL REVENUE SERVICE
11/16/2020
$1,963.75
22601E
INTERNAL REVENUE SERVICE
11/30/2020
$1,831.08
22602E
GLOBAL PAYMENTS
12/10/2020
$65.66
22603E
REVTRAK
12/10/2020
$306.15
22604E
BLUE CROSS BLUE SHIELD
12/10/2020
$3,074.00
22605E
CIRCLE SANITATION
12/10/2020
$7,917.85
22606E
INTERNAL REVENUE SERVICE
12/10/2020
$1,833.87
22607E
MCLEAN ELECTRIC
12/10/2020
$187.50
22608E
MIDCO
12/10/2020
$88.00
22609E
MDU
12/10/2020
$234.45
22610E
WEST RIVER TELEPHONE
12/10/2020
$634.33
30769-30774
Payroll
11/16/2020
$6,159.19
30775
US POSTAL OFFICE
11/17/2020
$385.00
30776-30780
Payroll
11/30/2020
$5,883.80
30781
US POSTAL OFFICE
12/1/2020
$170.43
30787
AE2S
12/14/2020
$3,001.20
30788
AFLAC
12/14/2020
$212.52
30789
AMERICAN FUNDS
12/14/2020
$1,186.38
30790
AMERIPRIDE 1
12/14/2020
$345.44
30791
ASCENDUM
12/14/2020
$1,552.98
30792
BHG LEADER NEWS, INC
12/14/2020
$209.88
30793
CARDMEMBER SERVICE
12/14/2020
$472.96
30794
CHELSEY LAZIER
12/14/2020
$522.83
30795
CITY OF RIVERDALE
12/14/2020
$20.00
30796
DOCS SHOP
12/14/2020
$619.81
30797
ENERBASE COOPERATIVE RESOURCES
12/14/2020
$108.75
30798
ESRI, INC.
12/14/2020
$500.00
30799
FARMERS UNION OIL- WILTON
12/14/2020
$1,091.30
30800
FRONTIER PRECISION INC.
12/14/2020
$5,973.06
30801
HAWKINS
12/14/2020
$5,106.96
30802
LEE LARSON
12/14/2020
$48.30
30803
LEWIS & CLARK SENIOR CENTER___
12/14/2020
$0.00
30804
LIBERTY BUSINESS SYSTEMS
12/14/2020
$79.01
30805
MCLEAN CO AUDITOR
12/14/2020
$973.50
30806
MCLEAN COUNTY IMPLEMENT
12/14/2020
$11.99
30807
MCLEAN COUNTY SHERIFFS DEPT
12/14/2020
$13,433.07
30808
MVTL LAB
12/14/2020
$50.00
30809
ND DEPT OF HEALTH LAB SVC-MICR
12/14/2020
$32.00
30810
ND HEALTH DEPARTMENT CHEMISTRY
12/14/2020
$439.60
30811
ND LEAGUE OF CITIES
12/14/2020
$75.00
30812
NORTHERN IMPROVEMENT CO.
12/14/2020
$127.50
30813
NORTHWEST TIRE INC
12/14/2020
$6,614.51
30814
ONE CALL CONCEPTS
12/14/2020
$3.60
30815
PETTY CASH
12/14/2020
$21.95
30816
RIVER AG
12/14/2020
$1,221.30
30817
SCOTTS HARDWARE
12/14/2020
$305.12
30818
ST. PAUL STAMP WORKSINC.
12/14/2020
$84.00
30819
UNUM
12/14/2020
$51.52
30820
Valli Information Systems, Inc
12/14/2020
$1,570.00
30821
WAGON WHEEL LUMBER
12/14/2020
$26.95
30822
WASHBURN FIRE DEPARTMENT
12/14/2020
$5,650.00
1105 Sales Tax XX0867
1006
LEWIS & CLARK SENIOR CENTER
12/14/2020
$6,000.00
Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Members Present: Larry Thomas, Don Simon, Mike Herdt, Kollin Syverson
Absent: None
President Thomas called the regular City Commission meeting to order at 6:30 p.m.
Syverson motioned to approve July 26, 2021, commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to approve August 2, 2021, special commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Herdt motioned to approve July financials. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
McLean County States Attorney, Ladd Erickson, was present to give the city an update on the selling of GRE. He is looking for positive leadership for the surrounding cities regarding the sale. The county is reworking there zoning ordinances to allow for some wind energy to come into the county. Rainbow energy, the new owners, have plans to expand the plant and bring in carbon capture. Ladd believes the new owners are very knowledgeable and will bring much of that knowledge into the current plant as well as their upcoming projects.
Riverboat Days committee submitted a local permit. Thomas questioned the total amount of money that would be given away. Herdt motioned to table the permit until they had more information. Thomas seconded. Upon roll call, all members present voted aye.
Mark Lelm had to leave town and was not present.
Lazier presented an updated tree ordinance. Thomas questioned who owns and is responsible for the boulevard trees. Thomas motioned to table this ordinance to clarify some wording. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented the proposed 2022 preliminary budget. There were a couple adjustments that needed to be made that were missed from the special meeting. The commission decided to set aside $25,000 for water membranes and that is to be taken out of the water fund, not the general. The Park Board had also presented a request of $25,000 from the city. The legion has given them a substantial amount of money already. If they are in a complete bind, they could come to the city and request a dollar amount. Thomas motioned to deny the Park Board request of $25,000. Simon seconded. Upon roll call, all members present voted aye. Motion carried. The current general fund is at 56 mills, with 4 mills levied each for the library and airport, and 1 mill for the deficiency bring the total mills levied to 65 mills. Syverson motioned to accept the 2022 preliminary budget. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to set the 2022 public budget hearing date on September 13, 2021 at 6:30 PM. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
AE2S Update:
Drainage Improvement Survey
Street Improvements
FEMA Grant Funding
Portfolios:
Syverson-New fueling system at the airport is up and running.
Herdt-Librarian has been hired
Simon-Nothing
Thomas-Loader has arrived. Tree dump is back open. He would like to put an ad in the paper to demolish the green building.
Lazier-Nothing
A.Thomas-Nothing
Syverson motioned to pay the bills.
1100 Farmers Sec. XX0074
-99933
CIRCLE SANITATION
8309.55
-99932
OTTERTAIL POWER
6323.53
ACH
Payroll
9491.63
-89917
FIT EFTPS
2841.24
-89916
DENTAL BCBS
3952.90
-89915
SIT ND DEPT OF REVENUE
622.10
-89914
Unempl. Insur. JOB SERVICE NORTH DAKOTA
223.69
-89913
SIT ND DEPT OF REVENUE
143.62
ACH
Payroll
8766.97
-89900
FIT EFTPS
2593.49
31163
AD&D UNUM
40.68
31164
RETIREMENT AMERICAN FUNDS
597.28
31165
AFLAC DAYCARE CHELSEY LAZIER
384.62
31166
AFLAC ACCIDENT AFLAC
212.52
31167
US POSTAL OFFICE
156.76
31168
AE2S
4095.20
31169
ARAMARK
357.92
31170
AT& T MOBILITY
51.06
31171
BHG LEADER NEWS
921.32
31172
CARDMEMBER SERVICES
485.18
31173
D & E SUPPLY
3500.00
31174
DACOTAH PAPER COMPANY
67.22
31175
DIRTY DEEDS EXCAVATING
665.00
31176
DOCS SHOP, INC
166.00
31177
ENERBASE COOPERATIVE
690.32
31178
HAWKINS
4873.24
31179
HELPER GUY
167.69
31180
INNOVATIVE OFFICE SOLUTIONS
32.44
31181
LEVEY’S PLUMBING, HEATING, & AIR
130.00
31182
LIBERTY BUSINESS SYSTEMS
86.92
31183
MCLEAN COUNTY SHERIFF DEPT
13943.52
31184
MVTL LAB
25.00
31185
ND DEPT HEALTH LAB SERVICES/MICRO
41.00
31186
ND DEPT OF HEALTH – CHEMISTRY LAB
97.98
31187
NRG TECHNOLGY SERVICES
659.34
31188
ODAY EQUPIMENT
443.35
31189
ONE CALL CONCEPTS
19.20
31190
SALHUS SEPTIC PUMPING
300.00
31191
SCOTTS HARDWARE
645.18
31192
SENSUS USA INC.
1776.01
31193
VALLI INFORMATION SYSTEMS, INC
100.35
31194
WAIA
1427.65
Simon seconded. Upon roll call, all members present voted aye. Motion carried.