City Commission Meeting Minutes and Video April 11, 2022

Washburn City Commission
Official Meeting Minutes
Monday, April 11, 2022
6:30 p.m., City Hall

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson
Absent: None
President Thomas called the regular commission meeting to order at 6:30 P.M.
Dockter stated a correction to the March 14th meeting minutes. Added in “Dockter seconded” to a motion where it was missed. Dockter motioned to approve March 14, 2022, commission meeting minutes with correction. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to approve March 17, 2022, special meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to approve February financials. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Simon motioned to approve March financials. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Mark Lelm was present to ask for a waiver of fees from the Lions Carnival held in March. There were some questions why he didn’t ask for waiver of fees prior to the event. Herdt motioned to waive the fees for renting the Memorial Hall. Simon seconded. Syverson-nay, Dockter-nay, Herdt-aye, Simon-aye, Thomas-nay. Motion failed.
Mark Lelm was also present to discuss the community garden and if there was any possibility of moving a couple plots to be able to plant this year. There is some concern about safety of the project and extra people around. Thomas motioned no community garden and very restricted use of the staging area due to ongoing construction until further notice. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Any temporary use of this area will be to be approved by the city.
Mark Trottier with DMVW was present to ask the commission for permission to use Washburn as an unloading spot for flyash. It would be 2-4 trucks a day Monday through Friday during normal business hours. They are looking to begin in May. Dockter motioned to table this until a few questions can be answered and look at trying a year contract to begin. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Matt Richard was present to discuss purchasing a piece of land from the city. The property had to be surveyed so would include this piece and add it to the tax roll. Thomas motioned to sell this piece of land to Matt for $50.00 with all expenses paid by him. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Aristotle Walters was present to ask for permission to purchase three lots up in Heritage Heights. There was some explanation to him that there are no utilities to those lots. A development committee is being formed to look at developing this area and other areas in town. Will stay in contact with him on what is being decided.
Lakeside Electric ($6,491.20) and Weber Electric ($14,750.00) were present to discuss their bids regarding electric panel upgrades at the memorial hall. Simon motioned to table this for more time to compare the two bids and the differences. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
Cory Chorne and Eric Lothspeich with AE2S and Ann Oberg with McLean Sheridan Rural Water District were present to go over the User Agreements for water supply to Midwest Ag Energy. The City will be responsible for using their grant money on the new intake and MAG will incur all other costs. The city will own and operate the intake as well as the new water treatment plant. If the supply capacity of the intake facility drops below 400 gallon/minute, the Capital City and the Capital District reserve the right to prioritize domestic consumption. Syverson motioned to accept the Water Supply Agreement between McLean-Sheridan Rural Water District and City of Washburn. Herdt seconded. Upon roll call, all members present voted aye. Motion carried. Syverson motioned to accept the Master Water Supply and Wastewater Disposal services agreement between McLean-Sheridan Rural Water District and City of Washburn and Midwest AgEnergy Group, LLC. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.
AE2S Update:
Intake project: Eric would like to advertise for bids in May. June 3rd – bid opening and start construction in July.
SWC Grant extension will be determined April 12th. Larry and Chelsey will call in for meeting.
Service to Blue Flint – 30% design review meeting in May-June for new WTP. Temp water service to Blue Flint by October 2022.
Pipeline project bids opened last week – this does not affect the city. Will award project within next week if SWC funding is approved.

Simon would like to not have a definite living radius implemented for employees of the city. He would like to leave it up to the HR committee and look at applicants. It could be a case by case option so that a credible person applies if interested.

Residential Expansion committee – so far this committee will consist of Thomas, Dockter, and Donna Gunderson. Looking for at least another person to help come up with ideas for expansion within the city and more housing.

Simon motioned to pay Zach a cell phone allowance of $50/month. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to forego the 2nd reading of Ordinance No 156 with the changes that were made. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the 2nd reading and final passage of Ordinance No 156. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to forego the 2nd reading of Ordinance No 158. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve 2nd reading and final passage of Ordinance No 158. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to forego the 2nd reading of Ordinance No 139 changing one word from February to January. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the 2nd reading and final passage of the change to Ordinance No 139. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Board of Equalization Meeting will be held April 25th at 6 pm.

Portfolios:
Syverson – Major water main break on Sunday. 20’ of pipe was replaced. An airport board member has resigned so there is a position open. Will advertise for a couple weeks.
Dockter – Sheriff is working on setting up a meeting with all city auditors and commission to discuss police contract.
Herdt – Western Lighting replaced some bulbs in Chelsey’s office. Herdt motioned to accept bid and just replace bulbs at City Hall for $2250.74. Simon seconded. Discussion had on that bid and a bid Herdt had with him from Weber. Syverson-nay, Dockter-nay, Herdt-aye, Simon-aye, Thomas-nay. Motion failed. Commission wants more information.
Simon –Wind tower meeting on the 18th. Will start reviewing new applicants for the open position.
Thomas – Main routes will be kept open during snow storm
Brandt – Reminded citizens to remove any vehicles or trailers off street to help with snow removal. Looking at creating a procurement policy.

Dockter motioned to pay the bills.

-99873 250 OTTERTAIL POWER 43.10
-99872 250 OTTERTAIL POWER 5762.16
-99871 Check not processed in this period 0.00
-99870 65 CIRCLE SANITATION 8286.55
89764-89759 Payroll 9076.29
-89758 AFLAC DAYCARE CHELSEY LAZIER 384.62
-89757 AFLAC-FLEX CHELSEY LAZIER 115.38
-89756 FIT EFTPS 3183.91
89754-89748 Payroll 9165.59
-89747 FIT EFTPS 2894.03
31474 11 Lauren L Hunze 925.52
31475 AFLAC ACCIDENT AFLAC 212.52
31476 RETIREMENT AMERICAN FUNDS 826.20
31477 AD&D UNUM 93.65
31478 323 US POSTAL OFFICE 231.11
31479 6 AE2S 1449.60
31480 11 ARAMARK 533.10
31481 16 AT& T MOBILITY 76.64
31482 54 CARDMEMBER SERVICES 770.60
31483 64 CHELSEY BRANDT 93.60
31484 102 DIRTY DEEDS EXCAVATING 2029.73
31485 105 DOCS SHOP, INC 393.90
31486 117 ENERBASE COOPERATIVE 532.08
31487 144 GENERAL REPAIR SERVICE 2770.10
31488 157 HAWKINS 5807.88
31489 168 INNOVATIVE OFFICE SOLUTIONS 63.31
31490 182 KRAUSES SUPERVALU 51.12
31491 191 LIBERTY BUSINESS SYSTEMS 100.00
31492 403 MATTHEW RICHARD 49.14
31493 204 MCLEAN COUNTY IMPLEMENT LLC 491.63
31494 205 MCLEAN COUNTY SHERIFF DEPT 14501.26
31495 213 MVTL LAB 25.00
31496 217 ND DEPT HEALTH LAB SERVICES/MICRO 57.00
31497 216 ND DEPT OF ENVIRONMENTAL QUALITY 227.74
31498 223 ND LEAGUE OF CITIES 200.00
31499 29 NORDAK NORTH PUBLICATIONS 469.69
31500 382 NOTHERN IMPROVEMENT 520.00
31501 248 ONE CALL CONCEPTS 5.20
31502 409 POST CONSTRUCTION INC 2692.50
31503 264 RDO 12685.00
31504 265 RDO EQUIPMENT 1856.84
31505 282 SCOTTS HARDWARE 98.45
31506 384 SMITHY’S LLC 155.25
31507 295 STARION BOND SERVICES 624365.08
31508 381 VALLI INFORMATION SYSTEMS, INC 111.38
31509 337 WAGON WHEEL LUMBER 182.98
31510 338 WAIA 1308.90
31511 343 WASHBURN AUTO BODY 156.89
31512 360 WEBER ELECTRIC INC 1138.61
31513 410 ZACH BREDLOW 147.42

Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Next Meeting April 25 for Board of Equalization, 2022.

Thomas adjourned the meeting at 9:19 p.m.

_____________________                                  _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                         City of Washburn