City Commission Meeting Minutes and Video December 13, 2021

Washburn City Commission

Official Meeting Minutes

Monday, December 13, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Timothy Dockter, Kollin Syverson

Absent: None

President Thomas called the regular commission meeting to order at 6:30 P.M.

Simon motioned to approve November 8th, 2021, commission meeting minutes. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

Dockter motioned to approve November 9, 2021, special meeting minutes. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Brandt gave an update on financials and corrections that are being made per state auditor’s request. Syverson motioned to approve November financials. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

Brandt presented the following alcoholic beverage licenses for renewal:

Washburn American Legion Victor B. Wallin Post #12 – Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

The Riverboat Saloon. Dockter motioned to approve. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

SuperPumper Licensing, Inc. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Brenarlo Enterprises. Dockter motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Enerbase. Dockter motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Captain’s Cabin. Doctor motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Dockter motioned to approve the Dollars for Scholars local raffle permit. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

Planning and zoning recommend approval of a lot merger for Joseph and Aimee Schmidt. Thomas motioned to approve the lot merger. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Dockter caught a spelling error on #9 in updated Ordinance #155. Fix now to snow. Thomas motioned to forego the second reading and accept how written. Dockter seconded. Upon roll call, all members present voted aye. Motion carried. Thomas motioned to approve the second reading and approve final passage of the ordinance. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

The parking on 4th Avenue will be changed from diagonal to parallel from 6th St West to 5th St. Simon motioned to change the parking from diagonal to parallel. Dockter seconded. Upon roll call, all members present voted aye. Motion carried.

 

Spring Cleanup will be May 16th-21st. Thomas motioned to allow the staff to just set up dates going forward. Syverson seconded. Upon roll call, all members present voted aye. Motion carried. Discussion was had on accepting commercial items during cleanup. Tabled until next meeting.

 

Brandt presented the NRG agreement for 2022. Thomas motioned to accept the 2022 agreement. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Syverson brought up how chemicals, parts, etc are all increasing to run the water treatment plant. Discussion was had. Simon motioned to add on a $1.50 membrane maintenance fee to all residential and commercial accounts and increasing the rate over 2,000 gallons to .005/gallon. Syverson seconded. Rates will be effective January 1st. Upon roll call, all members present voted aye. Motion carried. McLean Sheridan rates will be discussed with them.

 

The commercial rate for sewer currently has a base rate of $19.15 with an additional $10 for every 6,000 gallons over the base. Thomas motioned to reduce the commercial rate to $16.15, the same as the residential rate. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

 

The city had donated some land to the park board down by the water treatment plant. That land has never been deeded so Thomas asked to revoke the land transfer for now so that the city can use it for the building of the new treatment plant. Once that is done, it can go back to the park board. Dockter motioned to take back the land for the time being. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

 

Doug Price has land that the city needs for the new intake to be constructed. He wants $75,000 with an additional $2,000 to have all the trees cut down. There will be a permanent access easement and construction easement. Thomas motioned to move forward with a purchase agreement that has all the easements and $7,500 in earnest money. Simon seconded. Upon roll call, all members present voted aye. Motion carried. This will be paid out of the general fund as the land purchased funds could be reimbursed to the city.

 

Brandt presented the personal policy handbook and read through the updated changes that she made. Thomas motioned to add all wording changes into the policy. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

2022 Commission meeting dates were discussed. February meeting with be the 1st Monday of the month – February 7th. The summer months will go to one meeting a month, the second Monday of the month, and call a special meeting if needed. Dockter motioned to accept these dates. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas presented the following wage changes: Anita – $18.38, Lee – $24.83, Matt – $24.83, Adam – $36.50, Chelsey – $32.50, Erica – $22.50. Adam will remain Public Works Superintendent and Matt will advance to Public Works Foreman. Syverson motioned to accept the wages effective January 1st, 2022. Doctor seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas stated that he would like to give all office staff and public works personal $100 in Washburn bucks and $50 to our janitor for Christmas. Dockter motioned to accept the Christmas bonus. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

AE2S Update:

Intake project is moving forward with Blue Flint covering majority of the cost. Intake bids will begin in April 2022. A new water treatment plant will be constructed just north of the current one that will service Blue Flint. The city will be supplying them with clarified water.

The city will be placed on a list for possible funding for the drainage improvement project. There is federal funding available for the next 6-7 years.

 

Docker motioned to allow the Lions Club raffle permit. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Portfolios:

Syverson – River levels back up to 16,000 cfs. Temporary pump is out.

Dockter – nothing

Herdt – a cell phone booster in being installed at the Memorial Hall. The Legion would like to update the basement kitchen and replace the lights in the furnace room. Herdt motioned to be the contact person for these projects and approve up to $500 if the legion needs to purchase something. Thomas seconded. Upon roll call, all members present voted aye. Motion carried. Herdt motioned to add a kitchen deposit of $100 on all hall rentals if the kitchen is being used. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Simon – Interviews will be happening in the next couple weeks for the public works position.

Thomas – Public works employees should be working on getting their class b driver’s license with air brakes before February 7th.

Brandt – office will be closed December 23 and December 24 for Christmas vacation. Open walk will remain closed on holidays.

A Thomas – Unimog has been working. The blade for the loader is not finished yet. Breaker tripped at memorial hall will look at getting it fixed.

 

Rhonda Johnson thanked the city for all their help with Santa Days.

 

Thomas motioned to pay the bills and add in the $7,500 earnest payment to Doug Price.

1100 Farmers Sec. XX0074

-99904 E 207 MDU 522.79
-99903 E 250 OTTERTAIL POWER 5002.70
-99902 E 363 WEST RIVER TELEPHONE 644.60
-99901 V Check not processed in this period 0.00
-99900 E 65 CIRCLE SANITATION 8303.10
-99899 E 209 MIDCO 88.00
-99898 E 206 MCLEAN ELECTRIC 186.50
31324 MC 323 US POSTAL OFFICE 147.28
31325 SC 4 ADAM THOMAS 63.99
31326 SC 6 AE2S 252.00
31327 SC 11 ARAMARK 698.37
31328 SC 15 ASCENDUM MACHINERY 321.43
31329 SC 16 AT& T MOBILITY 75.76
31330 SC 29 BHG LEADER NEWS 447.80
31331 SC 34 BOBCAT OF MANDAN 80.58
31332 SC 54 CARDMEMBER SERVICES 959.32
31333 SC 64 CHELSEY BRANDT 41.28
31334 SC 65 CIRCLE SANITATION 3555.00
31335 SC 78 CORE & MAIN LP 2618.53
31336 SC 83 DACOTAH PAPER COMPANY 333.19
31337 SC 96 DANA BRANDT-K&D SERVICES 250.00
31338 SC 105 DOCS SHOP, INC 415.95
31339 SC 106 DOUG & MARLENE PRICE 7500.00
31340 SC 117 ENERBASE COOPERATIVE 1513.41
31341 SC 400 ERICA MEADOWS 146.66
31342 SC 157 HAWKINS 4555.33
31343 SC 385 LEE LARSON 77.40
31344 SC 191 LIBERTY BUSINESS SYSTEMS 86.92
31345 SC 403 MATTHEW RICHARD 48.15
31346 SC 204 MCLEAN COUNTY IMPLEMENT LLC 405.95
31347 SC 205 MCLEAN COUNTY SHERIFF DEPT 13943.52
31348 SC 213 MVTL LAB 50.00
31349 SC 217 ND DEPT HEALTH LAB SERVICES/MICRO 16.00
31350 SC 216 ND DEPT OF ENVIRONMENTAL QUALITY 529.04
31351 SC 223 ND LEAGUE OF CITIES 75.00
31352 SC 228 ND SEWAGE PUMP AND LIFT STATION C 889.60
31353 SC 248 ONE CALL CONCEPTS 5.15
31354 SC 265 RDO EQUIPMENT 41.24
31355 SC 271 RIVER AG 2307.73
31356 SC 282 SCOTTS HARDWARE 604.48
31357 SC 307 THOMAS, LARRY 286.77
31358 SC 323 US POSTAL OFFICE 28.93
31359 SC 381 VALLI INFORMATION SYSTEMS, INC 200.80
31360 SC 338 WAIA 1105.86
31361 SC 343 WASHBURN AUTO BODY 104.00
31362 SC 345 WASHBURN FIRE DEPARTMENT 5650.00
31363 SC 337 WAGON WHEEL LUMBER 224.03
89848-89843 P Payroll 8408.06
-89842 P AFLAC DAYCARE   CHELSEY LAZIER 384.62
-89841 P FIT             EFTPS 2600.70
89840-89834 P Payroll 8496.99
89838-89834 P Payroll 6667.96
-89833 P FIT             EFTPS 2608.62
89832-89827 P Payroll 1674.08
-89826 P FIT             EFTPS 2727.18
31321 P RETIREMENT      AMERICAN FUNDS 729.48
31322 P AFLAC ACCIDENT  AFLAC 212.52
31323 P AD&D            UNUM 40.68

 

Dockter Seconded. Upon roll call, all members present voted aye. Motion carried.

 

Next Meeting January 10th.

 

Thomas adjourned the meeting at 8:27 p.m.

 

_____________________                                          _________________________

Chelsey Brandt, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn