Washburn City Commission
Official Meeting Minutes
Monday, December 14, 2020
6:30 p.m., City Hall
Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson
Absent: None
President Thomas called the regular City Commission meeting to order at 6:31 p.m.
Syverson motioned to approve November 9, 2020 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Herdt motioned to approve November 23, 2020 special commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to approve November financials. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Judy Beaudry was present from the Park Board. She would like to use the kitchen Saturday afternoon and Sunday morning at the Memorial Hall to bake caramel rolls for their free will donation Sunday Morning. Thomas motioned to waive the fee for the Park Board to use the kitchen at the Memorial Hall. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Tyler & Josh; store developers for Dollar General; were present to discuss plans for building a new store in town. They currently run 40% of their stores on septic tanks, only have two bathrooms and a drinking fountain. They do not create much wastewater and would like to put a septic tank in behind their store. The commission has concerns about allowing too many septic tanks in town. As it sits, it is not cost effective for them to run a sewer line to the main but would tap into the line if the city would run one. Eric, with AE2S, will look into what it would cost to run a sewer line and possibly expanding the area to allow more people to tap into sewer on Border Lane.
Lazier presented the following alcoholic beverage licenses for renewal:
The Riverboat Saloon. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Enerbase. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Captains Cabin LLC. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.
Brenarlo Enterprises. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Superpumper Inc. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Washburn American Legion Victor B. Wallin Post #12. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Sales and Use Tax Committee recommended transferring all remaining monies in the Community Economic Development fund to Washburn Life at the end of the year. Thomas motioned to approve the sales and use tax committee’s request. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
There is a parcel in the city of Washburn that did not sell at the annual tax sale. The City has first rights to purchase it after the annual sale. All commissioners agreed they did not want to buy it back.
Thomas read the first reading of amended Ordinance #139A-2. Thomas moved to accept the first reading. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented the 2021 contract from NRG for a monthly amount of $659.34. Thomas motioned to approve the 2021 contract. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented the Continuing Disclosure Document through December 2020 from Colliers Securities for review. Thomas motioned to accept the document. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas was approached about the county taking over extraterritorial building permits. Syverson motioned to turn over the extraterritorial building permits to the county. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented a letter from Circle Sanitation for an increase in garbage services. Currently the city is undercharging for 2nd and 3rd garbage totes. Syverson motioned to increase garbage rate to $18.05 and 2nd totes or more to $6.05 per tote effective the first of the year. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented a 2021 commission meeting date list. Discussion was had on how many meetings to have during the summer and switching the time of the meetings. Thomas motioned to accept the commission meeting dates as printed. Simon seconded. Syverson-no, Stroh-no, Herdt-yes, Simon-yes, Thomas-yes. Motion carried.
Syverson presented that Simon and Syverson have completed the employee annual reviews and motioned the following raises effective January 1, 2021: Meadows – $2.00, Germundson – $0.45, Larson – $2.45, Thomas – $2.08, Lazier – $3.00. Much discussion. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Syverson motioned to give Christmas gifts to the employees as Washburn Bucks. Full-time to receive $100.00 in Washburn Bucks and part-time to receive $50.00 in Washburn Bucks. Also, all employees to receive a turkey or a ham. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Lazier presented a copy of a Christmas ad that has been done in the past. Thomas does not think we should do this and spend the taxpayer dollars to wish them a Merry Christmas. Simon motioned not to put the add in the paper. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Eric with AE2S gave an update on the following:
Nothing new from Blue Flint Ethanol. No decision has been made and it does not sound like one will be made until after the new year.
Intake is in good shape. River levels have increased to 16,000 cfs.
GIS Update Training has been completed and went well. It is all set up.
Washburn will receive some Prairie Dog Funding. Lazier mentioned that the city has received $125,000. There are stipulations on how this money can be spent and must be reported to the state by November 2022 of how that money was spent.
Portfolios:
Syverson-new tires have been put on the motograder. Looking at new loader and/or rental agreement for one. Syverson motion to bring back Ben, our summer help, for Christmas vacation at $16/hr. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Stroh-was approached about snow removal not blocking in the 4 major EMTs in town. Discussion on how to handle this and will try to prevent this from happening.
Herdt-Looking at fixing ramps at the Memorial Hall. Mentioned there are no First Aid kits in the hall. Will get some ordered for the Memorial Hall and the City Hall.
Simon-Mentioned that it was brought up during reviews that a city could use a third employee. Discussion had. Syverson motioned to advertise for a 3rd employee after the first of the year. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Would like to look at upgrading the city pickups.
- Thomas-Still working on the drainage North of town and figuring out how to finish that.
Lazier-Specialty Locks should be installing automated lock system at the Memorial Hall next week Monday and Tuesday. The city also received 2 more months of reimbursement for police contract – $40,299.21. Will stay in general fund.
A.Thomas-Got a quote from RDO on a lease to own John Deere 544P. Looking at leasing closer to Washburn since Ascendum shut down their Bismarck store. He will ask for a quote from Butler Machinery. Camera is up in the back of City Hall. Working with Mike from AE2S for some record keeping at water plant.
Syverson motioned to pay the bills.
1100 Farmers Sec. XX0074
| 22600E | INTERNAL REVENUE SERVICE | 11/16/2020 | $1,963.75 |
| 22601E | INTERNAL REVENUE SERVICE | 11/30/2020 | $1,831.08 |
| 22602E | GLOBAL PAYMENTS | 12/10/2020 | $65.66 |
| 22603E | REVTRAK | 12/10/2020 | $306.15 |
| 22604E | BLUE CROSS BLUE SHIELD | 12/10/2020 | $3,074.00 |
| 22605E | CIRCLE SANITATION | 12/10/2020 | $7,917.85 |
| 22606E | INTERNAL REVENUE SERVICE | 12/10/2020 | $1,833.87 |
| 22607E | MCLEAN ELECTRIC | 12/10/2020 | $187.50 |
| 22608E | MIDCO | 12/10/2020 | $88.00 |
| 22609E | MDU | 12/10/2020 | $234.45 |
| 22610E | WEST RIVER TELEPHONE | 12/10/2020 | $634.33 |
| 30769-30774 | Payroll | 11/16/2020 | $6,159.19 |
| 30775 | US POSTAL OFFICE | 11/17/2020 | $385.00 |
| 30776-30780 | Payroll | 11/30/2020 | $5,883.80 |
| 30781 | US POSTAL OFFICE | 12/1/2020 | $170.43 |
| 30787 | AE2S | 12/14/2020 | $3,001.20 |
| 30788 | AFLAC | 12/14/2020 | $212.52 |
| 30789 | AMERICAN FUNDS | 12/14/2020 | $1,186.38 |
| 30790 | AMERIPRIDE 1 | 12/14/2020 | $345.44 |
| 30791 | ASCENDUM | 12/14/2020 | $1,552.98 |
| 30792 | BHG LEADER NEWS, INC | 12/14/2020 | $209.88 |
| 30793 | CARDMEMBER SERVICE | 12/14/2020 | $472.96 |
| 30794 | CHELSEY LAZIER | 12/14/2020 | $522.83 |
| 30795 | CITY OF RIVERDALE | 12/14/2020 | $20.00 |
| 30796 | DOCS SHOP | 12/14/2020 | $619.81 |
| 30797 | ENERBASE COOPERATIVE RESOURCES | 12/14/2020 | $108.75 |
| 30798 | ESRI, INC. | 12/14/2020 | $500.00 |
| 30799 | FARMERS UNION OIL- WILTON | 12/14/2020 | $1,091.30 |
| 30800 | FRONTIER PRECISION INC. | 12/14/2020 | $5,973.06 |
| 30801 | HAWKINS | 12/14/2020 | $5,106.96 |
| 30802 | LEE LARSON | 12/14/2020 | $48.30 |
| 30803 | LEWIS & CLARK SENIOR CENTER___ | 12/14/2020 | $0.00 |
| 30804 | LIBERTY BUSINESS SYSTEMS | 12/14/2020 | $79.01 |
| 30805 | MCLEAN CO AUDITOR | 12/14/2020 | $973.50 |
| 30806 | MCLEAN COUNTY IMPLEMENT | 12/14/2020 | $11.99 |
| 30807 | MCLEAN COUNTY SHERIFFS DEPT | 12/14/2020 | $13,433.07 |
| 30808 | MVTL LAB | 12/14/2020 | $50.00 |
| 30809 | ND DEPT OF HEALTH LAB SVC-MICR | 12/14/2020 | $32.00 |
| 30810 | ND HEALTH DEPARTMENT CHEMISTRY | 12/14/2020 | $439.60 |
| 30811 | ND LEAGUE OF CITIES | 12/14/2020 | $75.00 |
| 30812 | NORTHERN IMPROVEMENT CO. | 12/14/2020 | $127.50 |
| 30813 | NORTHWEST TIRE INC | 12/14/2020 | $6,614.51 |
| 30814 | ONE CALL CONCEPTS | 12/14/2020 | $3.60 |
| 30815 | PETTY CASH | 12/14/2020 | $21.95 |
| 30816 | RIVER AG | 12/14/2020 | $1,221.30 |
| 30817 | SCOTTS HARDWARE | 12/14/2020 | $305.12 |
| 30818 | ST. PAUL STAMP WORKSINC. | 12/14/2020 | $84.00 |
| 30819 | UNUM | 12/14/2020 | $51.52 |
| 30820 | Valli Information Systems, Inc | 12/14/2020 | $1,570.00 |
| 30821 | WAGON WHEEL LUMBER | 12/14/2020 | $26.95 |
| 30822 | WASHBURN FIRE DEPARTMENT | 12/14/2020 | $5,650.00 |
1105 Sales Tax XX0867
| 1006 | LEWIS & CLARK SENIOR CENTER | 12/14/2020 | $6,000.00 |
Stroh seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas adjourned the meeting at 8:38 p.m.
_____________________ _________________________
Chelsey Lazier, Auditor Larry Thomas, President
City of Washburn City of Washburn