City Commission Minutes – Dec. 14, 2020

Washburn City Commission

Official Meeting Minutes

Monday, December 14, 2020

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson

Absent: None

President Thomas called the regular City Commission meeting to order at 6:31 p.m.

Syverson motioned to approve November 9, 2020 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Herdt motioned to approve November 23, 2020 special commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Syverson motioned to approve November financials. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Judy Beaudry was present from the Park Board. She would like to use the kitchen Saturday afternoon and Sunday morning at the Memorial Hall to bake caramel rolls for their free will donation Sunday Morning. Thomas motioned to waive the fee for the Park Board to use the kitchen at the Memorial Hall. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Tyler & Josh; store developers for Dollar General; were present to discuss plans for building a new store in town. They currently run 40% of their stores on septic tanks, only have two bathrooms and a drinking fountain. They do not create much wastewater and would like to put a septic tank in behind their store. The commission has concerns about allowing too many septic tanks in town. As it sits, it is not cost effective for them to run a sewer line to the main but would tap into the line if the city would run one. Eric, with AE2S, will look into what it would cost to run a sewer line and possibly expanding the area to allow more people to tap into sewer on Border Lane.

 

Lazier presented the following alcoholic beverage licenses for renewal:

The Riverboat Saloon. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Enerbase. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Captains Cabin LLC. Thomas motioned to approve. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Brenarlo Enterprises. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Superpumper Inc. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Washburn American Legion Victor B. Wallin Post #12. Thomas motioned to approve. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Sales and Use Tax Committee recommended transferring all remaining monies in the Community Economic Development fund to Washburn Life at the end of the year. Thomas motioned to approve the sales and use tax committee’s request. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

There is a parcel in the city of Washburn that did not sell at the annual tax sale. The City has first rights to purchase it after the annual sale. All commissioners agreed they did not want to buy it back.

 

Thomas read the first reading of amended Ordinance #139A-2. Thomas moved to accept the first reading. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Lazier presented the 2021 contract from NRG for a monthly amount of $659.34. Thomas motioned to approve the 2021 contract. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Lazier presented the Continuing Disclosure Document through December 2020 from Colliers Securities for review. Thomas motioned to accept the document. Syverson seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas was approached about the county taking over extraterritorial building permits. Syverson motioned to turn over the extraterritorial building permits to the county. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Lazier presented a letter from Circle Sanitation for an increase in garbage services. Currently the city is undercharging for 2nd and 3rd garbage totes. Syverson motioned to increase garbage rate to $18.05 and 2nd totes or more to $6.05 per tote effective the first of the year. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Lazier presented a 2021 commission meeting date list. Discussion was had on how many meetings to have during the summer and switching the time of the meetings. Thomas motioned to accept the commission meeting dates as printed. Simon seconded. Syverson-no, Stroh-no, Herdt-yes, Simon-yes, Thomas-yes. Motion carried.

 

Syverson presented that Simon and Syverson have completed the employee annual reviews and motioned the following raises effective January 1, 2021: Meadows – $2.00, Germundson – $0.45, Larson – $2.45, Thomas – $2.08, Lazier – $3.00. Much discussion. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Syverson motioned to give Christmas gifts to the employees as Washburn Bucks. Full-time to receive $100.00 in Washburn Bucks and part-time to receive $50.00 in Washburn Bucks. Also, all employees to receive a turkey or a ham. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Lazier presented a copy of a Christmas ad that has been done in the past. Thomas does not think we should do this and spend the taxpayer dollars to wish them a Merry Christmas. Simon motioned not to put the add in the paper. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Eric with AE2S gave an update on the following:

Nothing new from Blue Flint Ethanol. No decision has been made and it does not sound like one will be made until after the new year.

Intake is in good shape. River levels have increased to 16,000 cfs.

GIS Update Training has been completed and went well. It is all set up.

Washburn will receive some Prairie Dog Funding. Lazier mentioned that the city has received $125,000. There are stipulations on how this money can be spent and must be reported to the state by November 2022 of how that money was spent.

 

Portfolios:

Syverson-new tires have been put on the motograder. Looking at new loader and/or rental agreement for one. Syverson motion to bring back Ben, our summer help, for Christmas vacation at $16/hr. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Stroh-was approached about snow removal not blocking in the 4 major EMTs in town. Discussion on how to handle this and will try to prevent this from happening.

Herdt-Looking at fixing ramps at the Memorial Hall. Mentioned there are no First Aid kits in the hall. Will get some ordered for the Memorial Hall and the City Hall.

Simon-Mentioned that it was brought up during reviews that a city could use a third employee. Discussion had. Syverson motioned to advertise for a 3rd employee after the first of the year. Simon seconded. Upon roll call, all members present voted aye. Motion carried. Would like to look at upgrading the city pickups.

  1. Thomas-Still working on the drainage North of town and figuring out how to finish that.

Lazier-Specialty Locks should be installing automated lock system at the Memorial Hall next week Monday and Tuesday. The city also received 2 more months of reimbursement for police contract – $40,299.21. Will stay in general fund.

A.Thomas-Got a quote from RDO on a lease to own John Deere 544P. Looking at leasing closer to Washburn since Ascendum shut down their Bismarck store. He will ask for a quote from Butler Machinery. Camera is up in the back of City Hall. Working with Mike from AE2S for some record keeping at water plant.

 

 

Syverson motioned to pay the bills.

1100 Farmers Sec. XX0074

22600E INTERNAL REVENUE SERVICE 11/16/2020 $1,963.75
22601E INTERNAL REVENUE SERVICE 11/30/2020 $1,831.08
22602E GLOBAL PAYMENTS 12/10/2020 $65.66
22603E REVTRAK 12/10/2020 $306.15
22604E BLUE CROSS BLUE SHIELD 12/10/2020 $3,074.00
22605E CIRCLE SANITATION 12/10/2020 $7,917.85
22606E INTERNAL REVENUE SERVICE 12/10/2020 $1,833.87
22607E MCLEAN ELECTRIC 12/10/2020 $187.50
22608E MIDCO 12/10/2020 $88.00
22609E MDU 12/10/2020 $234.45
22610E WEST RIVER TELEPHONE 12/10/2020 $634.33
30769-30774 Payroll 11/16/2020 $6,159.19
30775 US POSTAL OFFICE 11/17/2020 $385.00
30776-30780 Payroll 11/30/2020 $5,883.80
30781 US POSTAL OFFICE 12/1/2020 $170.43
30787 AE2S 12/14/2020 $3,001.20
30788 AFLAC 12/14/2020 $212.52
30789 AMERICAN FUNDS 12/14/2020 $1,186.38
30790 AMERIPRIDE 1 12/14/2020 $345.44
30791 ASCENDUM 12/14/2020 $1,552.98
30792 BHG LEADER NEWS, INC 12/14/2020 $209.88
30793 CARDMEMBER SERVICE 12/14/2020 $472.96
30794 CHELSEY LAZIER 12/14/2020 $522.83
30795 CITY OF RIVERDALE 12/14/2020 $20.00
30796 DOCS SHOP 12/14/2020 $619.81
30797 ENERBASE COOPERATIVE RESOURCES 12/14/2020 $108.75
30798 ESRI, INC. 12/14/2020 $500.00
30799 FARMERS UNION OIL- WILTON 12/14/2020 $1,091.30
30800 FRONTIER PRECISION INC. 12/14/2020 $5,973.06
30801 HAWKINS 12/14/2020 $5,106.96
30802 LEE LARSON 12/14/2020 $48.30
30803 LEWIS & CLARK SENIOR CENTER___ 12/14/2020 $0.00
30804 LIBERTY BUSINESS SYSTEMS 12/14/2020 $79.01
30805 MCLEAN CO AUDITOR 12/14/2020 $973.50
30806 MCLEAN COUNTY IMPLEMENT 12/14/2020 $11.99
30807 MCLEAN COUNTY SHERIFFS DEPT 12/14/2020 $13,433.07
30808 MVTL LAB 12/14/2020 $50.00
30809 ND DEPT OF HEALTH LAB SVC-MICR 12/14/2020 $32.00
30810 ND HEALTH DEPARTMENT CHEMISTRY 12/14/2020 $439.60
30811 ND LEAGUE OF CITIES 12/14/2020 $75.00
30812 NORTHERN IMPROVEMENT CO. 12/14/2020 $127.50
30813 NORTHWEST TIRE INC 12/14/2020 $6,614.51
30814 ONE CALL CONCEPTS 12/14/2020 $3.60
30815 PETTY CASH 12/14/2020 $21.95
30816 RIVER AG 12/14/2020 $1,221.30
30817 SCOTTS HARDWARE 12/14/2020 $305.12
30818 ST. PAUL STAMP WORKSINC. 12/14/2020 $84.00
30819 UNUM 12/14/2020 $51.52
30820 Valli Information Systems, Inc 12/14/2020 $1,570.00
30821 WAGON WHEEL LUMBER 12/14/2020 $26.95
30822 WASHBURN FIRE DEPARTMENT 12/14/2020 $5,650.00

 

1105 Sales Tax XX0867

1006 LEWIS & CLARK SENIOR CENTER 12/14/2020 $6,000.00

 

 

Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

 

Thomas adjourned the meeting at 8:38 p.m.

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn