City Commission Minutes – Feb. 8, 2021

Washburn City Commission

Official Meeting Minutes

Monday, February 8, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh

Absent: Kollin Syverson

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Stroh motioned to approve January 11, 2021 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Calla Edwards was present to discuss the community garden. She stated that there has been lots of interest in the community garden. Would like to extend it and add on more plats. She is requesting permission to extend it and ask for permission to use the city water again. Herdt motion to allow them to expand the garden and do the same as last year. Simon seconded. Thomas questioned the dollar amount per plot for water. Check into that. Upon roll call, all members present voted aye. Motion carried.

Ron with Bobcat was present to discuss a 2021 Doosan LD 250-5 US10 loader and financing options.

Randy with John Deere was present to discuss and 2021 John Deere 544P loader and financing options. The commission was a given a quote. Two commissioners will meet to discuss the different functions of each loader and bring a recommendation to the next commission meeting.

Clayton Verke was present requesting waiver of fees for their annual EMS Banquet at the memorial hall. Thomas motioned to waive the fees for renting the memorial hall. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned that if Dollar General wants to build a store in town, they will need to hook up to city water and sewer at their expense. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

The boat dock has seen some erosion and ND Game & Fish would like to see it taken care of. A. Thomas stated the wash out was filled in back in August. The commission will look at other ways to fix this and get in touch with Game & Fish.

WAIA is looking to continue the housing incentives for new residents that move into town with a welcome packet. Rhonda Johnson asked if the city would still be interested in providing three months free of basic city water and sewer. Thomas motioned to approve three months of basic water and sewer for new or existing residents buying or building their first home that includes the lot. Herdt seconded. Stroh-nay, Herdt-aye, Simon-aye, Thomas-aye. Motion carried.

Thomas informed the commission that a letter went out to FEMA signed by all our representatives to keep our grant money secured for the intake project. Currently it is due to expire next month, in March. Sally Johnson with Senator Hoevan’s office also gave some other grant research options that might be available to the city. Thomas motioned to allow AE2S to look into these grant options and see if the city qualifies for any. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

Thomas motioned to accept the securities pledge from Farmers Security Bank. Stroh seconded. Upon roll call, all members present voted aye.

There has been some issues within the city about boulevards and who is responsible for them. A boulevard is property between the curb and property line. It is city owned but maintained by the resident. Nothing should be stored on this, no parking, etc. The city will look at updating this with an ordinance as well as parking ordinance.

Portfolios:

Stroh-questioned who moved snow in front of memorial hall and why it has not been done lately

Herdt-received two quotes for a fence at the compound

Simon-received 6 applications for public works position. Want to see if a couple are willing to move closer to Washburn and then interviews will be conducted.

  1. Thomas-stumps and logs have all been cleared out. Would like to close the area except for the ash dumpster for the winter.

Lazier-2020 audit has been scheduled to start on February 22. Asked the commission what reports they would like to see with the new program. Discussion was had and will start with a couple similar to what they were used to seeing in the past. Weber was not able to get a quote ready for the LED lights or what it will cost to fix the streetlight that was hit.

A Thomas – Received two quotes for the compound gate. Herdt motioned to purchase a cantilever gate from Security Fence for $3,904.05. Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

The Unimog is having engine issues. There are error codes, but we have no way of reading them. Will be hauled down to Bismarck to be checked over.

Thomas motioned to pay the bills.

1100 Farmers Sec. XX0074

99998E       MIDCO                                    88.00

99997E       MCLEAN ELECTRIC                         195.50

99996E       MDU                                     918.35

99995E       GLOBAL PAYMENTS                          64.23

99994E       REVTRAK                                 195.53

99993E       MIDCO                                    88.00

99992E       MCLEAN ELECTRIC                         182.50

99991E       MDU                                    1143.00

99990E       OTTERTAIL POWER                        5296.00

99989E       WEST RIVER TELEPHONE                    639.85

99988E       CIRCLE SANITATION                      8962.25

89988E       BCBS                                   4476.30

89987E       EFTPS                                  2127.46

30844-30848  Payroll                                 7490.52

30878-30881  Payroll                                6494.16

30888-30892  Payroll                                6944.59

30893        AE2S                                   1460.10

30894        AMERIPRIDE                              517.37

30895        ASCENDUM MACHINERY                      921.91

30896        AT& T MOBILITY                           10.59

30897        BHG LEADER NEWS                         213.54

30898        BLACK MOUNTAIN SOFTWARE               13829.00

30899        CARDMEMBER SERVICES                     454.84

30900        DACOTAH PAPER COMPANY                   144.08

30901       FRONTIER PRECISION, INC               1650.00

30902       HAWKINS                                 24.20

30903       INNOVATIVE OFFICE SOLUTIONS             142.08

30904       KOLLIN SYVERSON                         27.26

30905       KRAUSES SUPERVALU                       27.29

30906       LIBERTY BUSINESS SYSTEMS               158.02

30907       MCLEAN COUNTY IMPLEMENT LLC            511.84

30908       MCLEAN COUNTY SHERIFF DEPT           13943.52

30909       MVTL LAB                                25.00

30910       ND DEPT OF HEALTH LAB SERVICES-MI       32.00

30911       NRG TECHNOLGY SERVICES                 659.34

30912       ONE CALL CONCEPTS                        2.40

30913       PAINTED WOODS GOLF COURSE            35000.00

30914       ROCKY MOUNTAIN PRINT SOLUTIONS, I      450.95

30915       SCOTTS HARDWARE                        188.87

30916       WAIA                                 34090.21

30917       WASHBURN AUTO BODY                     982.08

30918       WEBER ELECTRIC INC                     500.00

 

Stroh seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas adjourned the meeting at 8:06 p.m.

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President

City of Washburn                                                        City of Washburn