City Commission Minutes – Jan. 11, 2021

Washburn City Commission

Official Meeting Minutes

Monday, January 11, 2021

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Don Simon, Mike Herdt, Marvin Stroh, Kollin Syverson

Absent: None

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Syverson motioned to approve December 14, 2020 commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Herdt motioned to approve December 21, 2020 special commission meeting minutes. Simon seconded. Upon roll call, all members present voted aye. Motion carried.

Syverson motioned to approve December financials. Stroh seconded. Upon roll call, all members present voted aye. Motion carried. 

 

Dan Leingang, along with many others, was present to discuss concerns about Dollar General coming into town and what that could mean for property owners along Border Lane who have storage units but no need for city sewer. He was also concerned about property taxes and he feels they are high enough already. Darrell Scheresky, who was in attendance, agreed that the rules have been set and The Dollar General should have to follow them just like Enerbase had too. Thomas informed the residents that what the engineer did was a brief look at what it would take to get sewer to the lot the Dollar General was interested in and that nothing would be forced on the property owners up there. He also made a comment that a precedence has been set with Enerbase.

 

Lowell Malard with Butler was present to go over options and financing on purchasing a new 926M wheel loader. Warranty on the machine would be for 7 years/5,000 hours and include all powertrain, technology, & hydraulic issues. The commission also asked about a motograder and what some options would be for a new/used one. Lowell will get some options put together for the commission.

 

Thomas motioned to forego the second reading of Ordinance #136A-2 amendment and approve it as written. Simon seconded. Upon roll call, all members present voted aye. Motion Carried.

Simon motioned to approve the second reading. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.

 

Thomas motioned to continue our contract with Game & Fish through 2025. This contract is an O&M agreement to help offset expenses of fish cleaning station. Stroh seconded. Upon roll call, all members present voted aye. Simon was absent. Motion carried.

 

There was a light pole across from city hall, in front of Weber Electric, that was hit back in December. There is some damage to the pole itself and the bulb hit the ground. It will be submitted to insurance.

 

Adam had received a quote from Dakota Fence regarding a gate for the compound. The commission would like to see other pricing and different alternatives.

 

The City received their prairie dog funding in December. It must be reported to the state what the funds are spent on. Lazier asked where the commission would like to put the money so that its trackable. It was decided that its own fund would be set up for it and the transfer made of $125,000. 

 

The commission is going to look at updating the snow ordinance that would prohibit trailers, machinery, any other apparatus parking on the street during certain months. There was a concern about houses that have no off-street parking and how they would be affected.

 

Lazier presented job descriptions for a janitor position and a public works position. The janitor position is part time and public works will be full time. Will be advertised in the paper and online.

 

Lazier had a new report for the commission to sign after reviewing all bills. This will be signed at every commission meeting now and checks will be printed the following morning in case of a check that the commission is questioning.

 

AE2S Update:

There is no new update with Blue Flint. They have been very quiet.

The fema grant that the city currently has secured expires in March 2021. Eric will request an extension but there is no guarantee that the funding will be secured. If it is not, the city can apply again at a later date.

Proposed sewer options presented had four different scenarios.

 

Portfolios:

Syverson-Wants to look at programming reports for Water Treatment Plant so they are printed the same time every night for more accuracy. The last upgrade to the servers came in under budget so will look to see what it cost to be able to print these reports

Stroh-Burning the coulees is up in the air at this point if they can get it done.

Herdt-Nothing

Simon-asked about the pickup the city kept and what one was returned.

  1. Thomas-nothing

Lazier-Informed the commission that the new card security system has been finished at the Memorial Hall. It was decided that the police and fire departments will each get a physical key. Herdt motioned to charge $10 for an additional key card if misplaced. Syverson seconded. Upon roll call, all members present voted aye. Thomas was absent. Weber presented a quote for replaced all lights on Main Street to LED lights. Syverson would talk to them about some concerns they had. Lazier mentioned that in 2020 the city went over their dumpster allowance. A spreadsheet will be created to track this better.

A.Thomas-Nothing

 

Rhonda Johnson with Washburn and the Santa Committee was present to say thank you to the city for all their help with Santa Days.

Calla Edwards was present to ask if it would be acceptable to run a cable behind the duct work from the air conditioning unit to the bathrooms so they could hang two nets. Mike will take a look at with Calla and determine a good solution moving forward.

 

 

Herdt motioned to pay the bills.

1100 Farmers Sec. XX0074

 

22611E

CIRCLE SANITATION

$9,077.05

22612E

MCLEAN ELECTRIC

$195.50

22613E

MIDCO

$88.00

22614E

MDU

$558.51

22615E

OTTERTAIL POWER

$5,021.19

22616E

WEST RIVER TELEPHONE

$662.90

22617E

OTTERTAIL POWER

$4,385.49

22618E

INTERNAL REVENUE SERVICE

$1,855.78

22619E

INTERNAL REVENUE SERVICE

$2,461.70

22620E

INTERNAL REVENUE SERVICE

$206.55

22623E

GLOBAL PAYMENTS

$54.83

22624E

REVTRAK

$248.98

22625E

BLUE CROSS BLUE SHIELD

$3,074.00

30781

US POSTAL OFFICE

$170.43

30823

DAKOTA WEST CREDIT UNION

$450.00

30849

AE2S

7816.60

30850

AFLAC

212.52

30851

AMERICAN FUNDS

593.19

30852

AMERIPRIDE

317.37

30853

ASCENDUM MACHINERY

459.00

30862

BENJAMIN FREDERICK

25.00

30854

BHG LEADER NEWS

268.23

30855

BORDER STATES ELECTRIC

41.35

30856

CARDMEMBER SERVICES

256.93

30857

CHELSEY LAZIER

384.62

30858

COLLIERS SECURITIES LLC

500.00

30859

DACOTAH PAPER COMPANY

46.22

30860

DOCS SHOP, INC

820.51

30861

ENERBASE COOPERATIVE

104.39

30863

HAWKINS

2495.95

30843

INLAND TRUCK PARTS & SERVICE

2168.15

30864

INNOVATIVE OFFICE

111.80

30865

KOLLIN SYVERSON

19.16

30866

KRAUSES SUPERVALU

168.90

30867

MCLEAN COUNTY IMPLEMENT LLC

69.08

30868

MCLEAN COUNTY SHERIFF DEPT

13943.52

30869

MCLEAN COUNTY TREASURER

39839.45

30870

MVTL LAB

50.00

30871

ND DEPT OF HEALTH – CHEMISTRY LAB

18.54

30872

ND DEPT OF HEALTH LAB SERVICES-MICRO

32.00

30839

ND SURPLUS PROPERTY

7500.00

30873

NRG TECHNOLGY SERVICES

1318.68

30873

NRG TECHNOLGY SERVICES

1318.68

30874

SALHUS SEPTIC PUMPING

490.00

30875

SCOTTS HARDWARE

740.31

30876

SPECIALTY LOCK & SAFE SERVICE, LLC

3066.74

30838

US POSTAL OFFICE

170.15

30877

WAGON WHEEL LUMBER

53.90

30782-30786

Payroll

$5,996.47

30824-30837

Payroll

$10,045.87

 

 

Simon seconded. Upon roll call, all members present voted aye. Motion carried.

 

 

Thomas adjourned the meeting at 8:57 p.m.

 

Thomas reopened the meeting at 8:58 p.m. to read the court report for 2020 from Lauren Hunze, municipal judge.

 

Thomas adjourned the meeting at 8:58 p.m. 

 

_____________________                                          _________________________

Chelsey Lazier, Auditor                                             Larry Thomas, President       

City of Washburn                                                        City of Washburn