Washburn City Commission
Official Meeting Minutes
Monday, October 14, 2019
6:30 p.m., City Hall
Members Present: Larry Thomas, Mike Herdt, Noelle Kroll, and Kit Baumann
Absent: Kollin Syverson
President Thomas called the regular City Commission meeting to order at 6:30 p.m.
Kroll motioned to approve the 9/9/2019 meeting minutes. Baumann seconded. Upon roll call, all members present voted aye. Motion carried.
Thomas motioned to approve the 9/26/2019 special meeting minutes. Baumann seconded. Upon roll call, all members present voted aye. Motion carried.
Kroll motioned to approve the 9/30/2019 special meeting minutes. Baumann seconded. Upon roll call, all members present voted aye. Motion carried.
Kroll motioned to approve the financials. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Brad Rinas with the Washburn Public School presented a request for the City to build a turn around on the end of Sibley Way. The school bus drivers are advised not to back up and this road is not a through road. Thomas said he will look into this to see if anything can be done.
Thomas presented the request from Lawrence and Jessica King for a Conditional Use permit for A& C Landscaping business on parcel 81-3001-00030-000, with a street address of 311 5th Avenue, Washburn. The Planning and Zoning board’s recommendation is to not grant a conditional use. After presentation from Reese Boehm and Jessica and Lawrence King, Thomas motioned to allow the King’s conditional use permit. Non-transferable, limited temporary storage of materials on the property, allow maintenance and limited storage of machinery on property, and if the business should grow, a different location would need to be considered. Baumann seconded. Baumann-aye, Herdt-nay, Kroll-aye, Thomas-aye. Motion carried.
Park Board Concession Stand & Pool- tabled
Thomas presented a Memorial Hall rental agreement from the Washburn Riverboat Days for Johnny Holmes Band on 12/14/2019. Baumann motioned to waive the rental fees. Herdt seconded. Upon roll call, all member present voted aye. Motion carried.
Thomas presented a Memorial Hall rental agreement from the Civic Club for Taste of Washburn on Saturday 1/25/2020. Thomas motioned to waive the rental fees. Kroll seconded. Upon roll call, all member present voted aye. Motion carried.
Thomas presented a request from the Civic Club to close Main Avenue on October 31, 2019 for the Candy Caravan. Baumann motioned to close Main Avenue closed from 7th Street to 9th Street from 3:30p.m. to 5:00p.m. Herdt seconded. Upon roll call, all member present voted aye. Motion carried.
Thomas asked if the City would like to participate. Kroll said we participated last year and thought we spent $75 to $100. Thomas motioned to purchase the same amount as last year. Kroll seconded. Upon roll call, all member present voted aye. Motion carried.
Calla Edwards with the local archery group has been approached to use the west Alley Room for archery practice and storage of their equipment. Edwards said they would like that arrangement.
Herdt motioned to allow them to rent this space for $10 per time fee with them being able to continue to store their equipment in the small attached storage room. Kroll seconded. Upon roll call, all members present voted aye. Motion carried.
Price indicated we have had another complaint on the Nordquist/Cullen property. The board had given them until 9/1/2019 to comply with Ordinance #135. Thomas has indicated they have cleaned up a lot and now have moved the vehicles to the back of the property and listed for sale. Thomas thinks the City should give them some additional time. Herdt motioned to give them until 7/1/2020. Thomas seconded. Upon roll call, all members present voted aye. Motion carried.
Price indicated that Mark Baisch’s term on the Library Board is up and he has offered to serve another three-year term. Herdt motioned to accept the re-appointment to the Library Board. Baumann seconded. Upon roll call, all members present voted aye. Motion carried.
Price has indicated Ray Hager has volunteered to be on the Special Assessment Committee. The City has received no other letters of interest. Thomas motioned to appoint Ray Hager to the Special Assessment Committee. Kroll seconded. Upon roll call, all member present voted aye. Motion carried.
Price presented a listing of applicants requesting assistance through the Special Assessment Assistance Program. This assistance is for water and sewer special assessments only for those who qualify based on income. Thomas motioned to approve the assistance to these individuals in the amount of $2,283.73. Kroll seconded. Upon roll call, all members present voted aye. Motion carried.
Price presented a memorandum of understanding from North Dakota Game and Fish for the fishing pier. This is due to no document or agreement between the parties. Baumann motioned to approve this agreement. Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
Price presented the Starion Bond Paying Agent and Registrar’s Agreement which was tabled from the last meeting. This is a written document that was a recommendation that came out of the Starion audit. Nothing has changed, it is a written document to state what is required of both parties. Herdt motioned to approve this agreement. Kroll seconded. Upon roll call, all members present voted aye. Motion carried.
Price presented a listing of special assessments to be certified to the McLean County Auditor. These are past due utility bills, mowing, and curb stop replacements. Thomas motioned to certify these special assessments to the County Auditor to be assessed to the property. Baumann seconded. Upon roll call, all members present voted aye. Motion carried.
Price indicated that we have a learning curve with the new kitchen. A couple items have been identified so far. Someone needs to monitor the new kitchen linens. Herdt will address. The American Legion has also asked about the pilot lights being turned off until the space is rented. The city personnel will light them prior to functions in this space. Herdt will work with the staff on this. Price also indicated we have been contacted by another entity that is interested in purchasing the floor coverings. Is this something you are interested in pursuing again? We will need to follow the procedures outlined in the ordinance. Herdt and Price will pursue a public sale again.
Erick Lothspeich with AE2S gave an update on the following:
Intake improvement project – Eric attended the last State Water Commission meeting, but the City’s request for additional funding has been denied. Thomas motioned to reject the bids and cancel this project for this year. Baumann seconded. Baumann-nay, Herdt-aye, Kroll-aye, Thomas-aye Motion carried.
Main Avenue project is complete. Lothspeich will take the final measurements of quantities this week, do a walk-through inspection, and review the final pay application.
Baumann – Nothing
Herdt – New clock will be installed at Memorial Hall.
Thomas – Nothing
Price – Nexus has sent an update that they are 85% thru task number 1 of 3. There is a large quantity of information for them to review, so it has taken longer than they anticipated.
Bryan- Would like to remove the stop sign at 12th street and 4th Avenue. This will be a hazard once the snow season starts, as it is on the top of the hill. Herdt asked about lighted stop signs. Would this help with the issue of residents not stopping at intersections? Just to bring more attention to these troublesome locations.
Commissioner Baumann motioned to pay the bills.
|1100 Farmers Sec.XX0074|
|022419E||CITY OF WASHBURN||9/12/2019||$284.99|
|022420E||INTERNAL REVENUE SERVICE||9/24/2019||$2,727.83|
|022421E||ND STATE TAX COMMISSION||9/24/2019||$712.68|
|022426E||INTERNAL REVENUE SERVICE||10/8/2019||$1,978.86|
|022427E||Blue Cross Blue Shied||10/14/2019||$4,674.30|
|022429E||McLean Electric Cooperative||10/14/2019||$164.50|
|022431E||West River Telephone||10/14/2019||$627.79|
|30162||US POSTAL OFFICE||10/1/2019||$227.20|
|30171||ASCENDUM MACHINERY INC.||10/14/2019||$918.00|
|30172||BHG LEADER NEWS, INC||10/14/2019||$887.49|
|30174||DACOTAH PAPER CO||10/14/2019||$173.73|
|30175||DIRTY DEEDS EXCAVATING||10/14/2019||$570.00|
|30180||HIGHWAY 83 SAND LLC||10/14/2019||$1,762.50|
|30181||INDUSTRIAL LUBRICANT COMPANY||10/14/2019||$126.80|
|30182||INNOVATIVE OFFICE SOLUTIONS LL||10/14/2019||$137.77|
|30183||JOHN HANCOCK ANNUITIES SERVICE||10/14/2019||$328.21|
|30185||LIBERTY BUSINESS SYSTEMS||10/14/2019||$301.41|
|30186||LINDELL LAW OFFICE||10/14/2019||$500.00|
|30187||MCLEAN COUNTY IMPLEMENT||10/14/2019||$67.39|
|30188||MCLEAN COUNTY SHERIFFS DEPT||10/14/2019||$13,169.68|
|30190||ND DEPT OF HEALTH LAB SERVICES||10/14/2019||$57.00|
|30191||ND HEALTH DEPT OF CHEMISTRY||10/14/2019||$307.19|
|30192||NRG TECHNOLGY SERVICES||10/14/2019||$583.90|
|30193||ONE CALL CONCEPTS||10/14/2019||$42.00|
|30196||QUALITY ASPHALT, INC||10/14/2019||$3,400.00|
|30198||SALHUS SEPTIC PUMPING||10/14/2019||$180.00|
|30201||ST. PAUL STAMP WORKS INC.||10/14/2019||$144.13|
|30202||STARION BOND SERVICE||10/14/2019||$100,438.75|
|30203||UNUM LIFE INSURANCE CO||10/14/2019||$126.99|
|30204||WASHBURN FIRE DEPARTMENT||10/14/2019||$5,650.00|
|1115 Project Acct XX0787|
|2028||WEISZ & SONS INC||9/9/2019||$82,631.83|
|2030||WEISZ & SONS INC||10/14/2019||$73,692.50|
Herdt seconded. Upon roll call, all members present voted aye. Motion carried.
The meeting was adjourned at 8:15 p.m.
Ranie Price, Auditor Larry Thomas, President
City of Washburn City of Washburn