City Commission Minutes – Oct. 14, 2019

Washburn City Commission

Official Meeting Minutes

Monday, October 14, 2019

6:30 p.m., City Hall

 

Members Present: Larry Thomas, Mike Herdt, Noelle Kroll, and Kit Baumann

Absent: Kollin Syverson

President Thomas called the regular City Commission meeting to order at 6:30 p.m.

Kroll motioned to approve the 9/9/2019 meeting minutes.  Baumann seconded. Upon roll call, all members present voted aye.  Motion carried.

 

Thomas motioned to approve the 9/26/2019 special meeting minutes.  Baumann seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Kroll motioned to approve the 9/30/2019 special meeting minutes.  Baumann seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Kroll motioned to approve the financials.  Herdt seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Brad Rinas with the Washburn Public School presented a request for the City to build a turn around on the end of Sibley Way.  The school bus drivers are advised not to back up and this road is not a through road.  Thomas said he will look into this to see if anything can be done.

 

Thomas presented the request from Lawrence and Jessica King for a Conditional Use permit for A& C Landscaping business on parcel 81-3001-00030-000, with a street address of 311 5th Avenue, Washburn.  The Planning and Zoning board’s recommendation is to not grant a conditional use.  After presentation from Reese Boehm and Jessica and Lawrence King, Thomas motioned to allow the King’s conditional use permit.  Non-transferable, limited temporary storage of materials on the property, allow maintenance and limited storage of machinery on property, and if the business should grow, a different location would need to be considered.  Baumann seconded.  Baumann-aye, Herdt-nay, Kroll-aye, Thomas-aye.  Motion carried.

 

Park Board Concession Stand & Pool- tabled

 

Thomas presented a Memorial Hall rental agreement from the Washburn Riverboat Days for Johnny Holmes Band on 12/14/2019.  Baumann motioned to waive the rental fees.  Herdt seconded.  Upon roll call, all member present voted aye.  Motion carried.

 

Thomas presented a Memorial Hall rental agreement from the Civic Club for Taste of Washburn on Saturday 1/25/2020.  Thomas motioned to waive the rental fees.  Kroll seconded.  Upon roll call, all member present voted aye.  Motion carried.

 

Thomas presented a request from the Civic Club to close Main Avenue on October 31, 2019 for the Candy Caravan.  Baumann motioned to close Main Avenue closed from 7th Street to 9th Street from 3:30p.m. to 5:00p.m.  Herdt seconded.  Upon roll call, all member present voted aye.  Motion carried.

Thomas asked if the City would like to participate.  Kroll said we participated last year and thought we spent $75 to $100.  Thomas motioned to purchase the same amount as last year.  Kroll seconded.  Upon roll call, all member present voted aye.  Motion carried.

 

Calla Edwards with the local archery group has been approached to use the west Alley Room for archery practice and storage of their equipment.  Edwards said they would like that arrangement.

Herdt motioned to allow them to rent this space for $10 per time fee with them being able to continue to store their equipment in the small attached storage room.  Kroll seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price indicated we have had another complaint on the Nordquist/Cullen property.  The board had given them until 9/1/2019 to comply with Ordinance #135.  Thomas has indicated they have cleaned up a lot and now have moved the vehicles to the back of the property and listed for sale.  Thomas thinks the City should give them some additional time. Herdt motioned to give them until 7/1/2020.  Thomas seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price indicated that Mark Baisch’s term on the Library Board is up and he has offered to serve another three-year term.  Herdt motioned to accept the re-appointment to the Library Board.  Baumann seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price has indicated Ray Hager has volunteered to be on the Special Assessment Committee.  The City has received no other letters of interest.  Thomas motioned to appoint Ray Hager to the Special Assessment Committee.  Kroll seconded.  Upon roll call, all member present voted aye.  Motion carried.

 

Price presented a listing of applicants requesting assistance through the Special Assessment Assistance Program.  This assistance is for water and sewer special assessments only for those who qualify based on income.  Thomas motioned to approve the assistance to these individuals in the amount of $2,283.73.  Kroll seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price presented a memorandum of understanding from North Dakota Game and Fish for the fishing pier.  This is due to no document or agreement between the parties.  Baumann motioned to approve this agreement.  Herdt seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price presented the Starion Bond Paying Agent and Registrar’s Agreement which was tabled from the last meeting.  This is a written document that was a recommendation that came out of the Starion audit.  Nothing has changed, it is a written document to state what is required of both parties.  Herdt motioned to approve this agreement.  Kroll seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price presented a listing of special assessments to be certified to the McLean County Auditor.  These are past due utility bills, mowing, and curb stop replacements.  Thomas motioned to certify these special assessments to the County Auditor to be assessed to the property.  Baumann seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

Price indicated that we have a learning curve with the new kitchen.  A couple items have been identified so far.  Someone needs to monitor the new kitchen linens.  Herdt will address.  The American Legion has also asked about the pilot lights being turned off until the space is rented.  The city personnel will light them prior to functions in this space.  Herdt will work with the staff on this.  Price also indicated we have been contacted by another entity that is interested in purchasing the floor coverings.  Is this something you are interested in pursuing again?  We will need to follow the procedures outlined in the ordinance.  Herdt and Price will pursue a public sale again.

 

Erick Lothspeich with AE2S gave an update on the following:

Intake improvement project – Eric attended the last State Water Commission meeting, but the City’s request for additional funding has been denied.  Thomas motioned to reject the bids and cancel this project for this year.  Baumann seconded.  Baumann-nay, Herdt-aye, Kroll-aye, Thomas-aye  Motion carried.

Main Avenue project is complete. Lothspeich will take the final measurements of quantities this week, do a walk-through inspection, and review the final pay application.

 

Portfollios:

Baumann – Nothing

Herdt – New clock will be installed at Memorial Hall.

Kroll –Nothing.

Thomas – Nothing

Price – Nexus has sent an update that they are 85% thru task number 1 of 3.  There is a large quantity of information for them to review, so it has taken longer than they anticipated.

Bryan- Would like to remove the stop sign at 12th street and 4th Avenue.  This will be a hazard once the snow season starts, as it is on the top of the hill.  Herdt asked about lighted stop signs.  Would this help with the issue of residents not stopping at intersections?  Just to bring more attention to these troublesome locations.

 

Commissioner Baumann motioned to pay the bills.

Check Number Vendor Date Amount
1100   Farmers Sec.XX0074
022419E CITY OF WASHBURN 9/12/2019 $284.99
022420E INTERNAL REVENUE SERVICE 9/24/2019 $2,727.83
022421E ND STATE TAX COMMISSION 9/24/2019 $712.68
022422E REVTRAK 9/11/2019 $357.71
022423E GLOBAL PAYMENTS 9/30/2019 $81.80
022424E CIRCLE SANITATION 9/20/2019 $7,953.50
022425E MDU 9/23/2019 $182.41
022426E INTERNAL REVENUE SERVICE 10/8/2019 $1,978.86
022427E Blue Cross Blue Shied 10/14/2019 $4,674.30
022428E MIDCO 10/14/2019 $75.00
022429E McLean Electric Cooperative 10/14/2019 $164.50
022430E Ottertail Power 10/14/2019 $5,033.42
022431E West River Telephone 10/14/2019 $627.79
30155-30161 Payroll 9/23/2019 $8,837.59
30162 US POSTAL OFFICE 10/1/2019 $227.20
30163-30166 Payroll 10/7/2019 $6,261.57
30167 AE2S 10/14/2019 $5,781.20
30168 AFLAC 10/14/2019 $88.62
30169 AMERICAN FUNDS 10/14/2019 $581.74
30170 AMERIPRIDE 10/14/2019 $325.35
30171 ASCENDUM MACHINERY INC. 10/14/2019 $918.00
30172 BHG LEADER NEWS, INC 10/14/2019 $887.49
30173 CARDMEMBER SERVICE 10/14/2019 $78.37
30174 DACOTAH PAPER CO 10/14/2019 $173.73
30175 DIRTY DEEDS EXCAVATING 10/14/2019 $570.00
30176 ENERBASE COOPERATIVE 10/14/2019 $549.04
30177 ATT&T MOBILITY 10/14/2019 $96.70
30178 HAWKINS 10/14/2019 $5,039.70
30179 HELPER GUY 10/14/2019 $300.00
30180 HIGHWAY 83 SAND LLC 10/14/2019 $1,762.50
30181 INDUSTRIAL LUBRICANT COMPANY 10/14/2019 $126.80
30182 INNOVATIVE OFFICE SOLUTIONS LL 10/14/2019 $137.77
30183 JOHN HANCOCK ANNUITIES SERVICE 10/14/2019 $328.21
30184 J-S SANITATION 10/14/2019 $80.00
30185 LIBERTY BUSINESS SYSTEMS 10/14/2019 $301.41
30186 LINDELL LAW OFFICE 10/14/2019 $500.00
30187 MCLEAN COUNTY IMPLEMENT 10/14/2019 $67.39
30188 MCLEAN COUNTY SHERIFFS DEPT 10/14/2019 $13,169.68
30189 MVTL LAB 10/14/2019 $75.00
30190 ND DEPT OF HEALTH LAB SERVICES 10/14/2019 $57.00
30191 ND HEALTH DEPT OF CHEMISTRY 10/14/2019 $307.19
30192 NRG TECHNOLGY SERVICES 10/14/2019 $583.90
30193 ONE CALL CONCEPTS 10/14/2019 $42.00
30194 PRICE, RANIE 10/14/2019 $139.20
30195 PROCOLLECT SERVICES 10/14/2019 $12.50
30196 QUALITY ASPHALT, INC 10/14/2019 $3,400.00
30197 RITEWAY 10/14/2019 $750.00
30198 SALHUS SEPTIC PUMPING 10/14/2019 $180.00
30199 SCOTTS HARDWARE 10/14/2019 $275.20
30200 SECURITY METRICS 10/14/2019 $249.97
30201 ST. PAUL STAMP WORKS INC. 10/14/2019 $144.13
30202 STARION BOND SERVICE 10/14/2019 $100,438.75
30203 UNUM LIFE INSURANCE CO 10/14/2019 $126.99
30204 WASHBURN FIRE DEPARTMENT 10/14/2019 $5,650.00
1115   Project Acct XX0787
2028 WEISZ & SONS INC 9/9/2019 $82,631.83
2029 AE2S 10/14/2019 $6,521.30
2030 WEISZ & SONS INC 10/14/2019 $73,692.50

 

Herdt seconded.  Upon roll call, all members present voted aye.  Motion carried.

 

The meeting was adjourned at 8:15 p.m.

 

 

_____________________                                 _________________________

Ranie Price, Auditor                                       Larry Thomas, President

City of Washburn                                           City of Washburn